Events And Operations Assistant

Location

Melbourne VIC, Australia
- Work Type

Full time
- Positions

1 Position
- Published At:
2 days ago

**Category**: Operations / HQ

Advanced administration. Seamless events. Outstanding service.

**About us**

Hamilton Locke, Australia's fastest growing law firm, is evolving the traditional approach to corporate and commercial legal services. We are constantly removing the layers of bureaucracy, reacting quickly to change, providing exceptional service, and finding creative solutions to deliver smart advice.

We are culture led and have a genuinely unique strategy, putting the personal and professional development of our people at the centre of everything we do. With a clean sheet of paper, we have aligned structure and systems around our strategy.

We have offices in Sydney, Melbourne, Brisbane, Perth, Newcastle and Auckland, with our clients located across Australia, New Zealand and internationally.

We have built a people-centric business from day one, bringing together top talent from across the globe. We are driven by maximising the 'people experience' - PX - and creating a vibrant culture. We believe a strong PX drives the best possible 'client experience' - CX - and therefore we strive to create a work environment focused on learning, teamwork and collaboration, underpinned by a values-based leadership model.

**The role**

As our Melbourne practice continues to grow, we are introducing a newly created hybrid role that combines advanced administrative support with formal event coordination responsibilities. This position reflects the evolving needs of our legal practice groups and the increasing demand for high-quality internal and client-facing events.

We are seeking an experienced, detail-oriented and highly organised Events and Operations Assistant who can confidently deliver both exceptional legal administrative support and end-to-end event management. You will be responsible for ensuring our events run smoothly, our people are supported with operational excellence, and our clients receive a seamless experience.

This is not an entry-level position — we are looking for someone with a professional services background who brings strong attention to detail, excellent written communication, and the ability to operate independently in a high-performance environment.

Some flexibility will be required to support events that may fall outside standard business hours.

**Key responsibilities**

**Event Management**
- Coordinate internal and external events end-to-end, including planning, stakeholder liaison, scheduling, logistics, and post-event follow-up.
- Engage with vendors and suppliers to organise catering, AV/VC, equipment hire, travel, accommodation, and venue requirements.
- Manage RSVPs, guest lists, and attendee communications using the firm's CRM system.
- Prepare event materials, signage, name tags, and attendee profiles to support a polished and professional experience.
- Set up and dismantle event spaces, including furniture, signage and refreshments, in line with OH&S standards.
- Provide hands-on support during events to ensure seamless execution and adherence to brand and service standards.
- Restore office layout and coordinate any post-event cleaning or rubbish removal as required.

**Administrative Support**
- Provide high-level administrative support to legal practice groups, including formatting and proofreading documents, preparing correspondence and compiling client reports.
- Monitor deadlines and ensure timely completion of administrative and matter-related tasks.
- Coordinate travel, meetings, expenses and logistics for legal staff.
- Proactively liaise with the National Support Centre and other internal stakeholders to support cross-office collaboration and workflow.
- Maintain document accuracy and brand consistency in all client-facing and internal materials.

**Operations and Front of House**
- Greet visitors, manage meeting room bookings, and provide a warm and professional front-of-house experience.
- Ensure the Melbourne office environment is always clean, presentable and well stocked with essential supplies.
- Maintain and manage building access cards, office equipment, and workspace setup.
- Assist with onboarding of new starters, including office orientation and desk setup.
- Process incoming and outgoing mail, manage deliveries and file documents with the Courts when required.
- Support the national operations team with ad hoc requests and administrative tasks.

We're looking for someone who:

- Has at least 2 years' experience in a professional services or legal environment, with exposure to event coordination and executive-level administration.
- Demonstrates strong attention to detail and accuracy in written materials, formatting and client documentation.
- Has excellent written and verbal skills, with the ability to prepare professional correspondence and ensure high-quality outputs.
- Thrives in a fast-paced, high-performance environment and can manage