Production Assistant

4 days ago

Melbourne, Victoria, Australia Beacon Events Full time

Beacon is an equal opportunity and inclusive employer. We value individuals who have the drive to succeed and are professional with integrity. We reward success and no achievement is too small to be counted. We are an agile, energetic team, able to adapt and create big events that succeed.
Production Assistant

**Responsibilities**:

- Support the Portfolio Director and Head of Content/Senior Producer with end-to-end speaker logistics, including:

- Coordinating speaker preparation calls and collecting presentations
- Supporting speakers with the meeting platform and media engagement
- Work onsite at the event to help manage the speaker experience and ensure a seamless delivery of the agenda;
- Liaise with high-level stakeholders, including representatives from the Saudi government, United Nations, and other global institutions;
- Maintain and update the agenda, session content, and website information in a timely manner;
- Operate effectively across European and Middle East time zones, with occasional flexibility for wider international collaboration.

Skills and Experience:

- Minimum 5 years' experience in a similar production or event coordination role
- Experience working with government entities, international institutions, or intergovernmental organisations is highly desirable
- Strong communication and interpersonal skills, with experience liaising with senior-level stakeholders
- Meticulous attention to detail and a highly organised approach to work
- Proactive, resourceful, and comfortable working in a fast-paced, deadline-driven environment
- Experience working across multiple time zones and in multicultural teams.

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