Executive Assistant

Join a unique and innovative industry
- Work with a diverse and collaborative team
- Full-time, permanent position

**The Company**

Fleet Space Technologies is an innovative technology company that builds solutions for companies that wish to monitor and manage assets in remote areas. Our satellite constellation in combination with state-of-the-art ground-based technologies allows customers to securely transfer data from anywhere in the world.

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As a business, we are ambitious, innovative, and collaborative and we put our customers first in everything that we do. We love celebrating our successes, and we have had a lot to celebrate to date.

We are an inclusive and collaborative organisation that celebrate our broad people diversity.

**The Position**

This Executive Assistant opportunity will support the Executive team at Fleet Space Technologies in a permanent full-time capacity. Your duties will be broad and varied and therefore a flexible and adaptable approach to work is required to be successful in this role. You will work with high-profile stakeholders and hence your professionalism and ability to handle sensitive information will be critical skillset. We are seeking a well-presented, customer-focused professional with strong organisational and administrational skills. You should be able to demonstrate prior experience supporting executive-level professionals within a highly professional environment.

In return, you will get an opportunity to work with a personable and supportive executive whilst supporting some of the most innovative technology programs in Australia.

**RESPONSIBILITIES**
- Act as the point of contact between internal stakeholders and the executive team
- Manage multiple calendars and coordinate meetings and events accordingly
- Organise meetings and events across multiple time zones
- Coordinate leadership workshops and other events as required
- Manage logistics for meetings including room bookings, setup, and catering arrangements
- Make travel arrangements - national and international
- Produce and prepare high level reports, documents and presentations
- Attend board meetings and take minutes
- Provide general administrative support
- Attend and assist with functions and events
- Available to assist with tasks outside of normal working hours when required

**EXPERIENCE AND SKILLS**
- 5+ years working as an Executive Assistant in a professional environment within a commercial industry
- Experience working in an established business with an international presence
- Experience working with international stakeholders and coordinating meetings and calendars across multiple time zones
- Outstanding customer service skills with a natural ability to communicate with high-level leaders
- Calm and pragmatic personality with the ability to handle pressured situations with ease
- Flexible and adaptable approach to work with experience responding well to a fast pace environment
- Ability to effectively organise and prioritise tasks and follow-ups
- Excellent verbal and written communication skills
- Strong attention to detail
- Excellent time management skills
- Strong experience working with various software and platforms
- Experience exercising discretion and confidentiality dealing with sensitive information
- Available to assist with tasks outside of normal working hours when required

**Qualifications**
- Relevant tertiary qualifications or substantial experience relevant to the role.
- Fleet Space Technologies is an Equal Opportunity Employer; employment with Fleet Space Technologies is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, colour, religion, gender, national origin/ethnicity, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status._