Procurement & Logistics Administrator

6 hours ago

Melbourne, Victoria, Australia Teamkids Full time

Entry-level opportunity to launch your career in procurement and logistics
- Join a supportive team with training, systems, and ongoing development provided
- Use your organisation and communication skills

**Looking to kickstart a career in procurement and logistics?**

We're seeking someone highly organised, proactive, and eager to learn. While experience in procurement or logistics is a bonus, what matters most is your ability to communicate clearly, manage tasks efficiently, and grow with the role. You'll be supported with training, systems, and ongoing guidance.

**Key Responsibilities**:
**Procurement Support**
- Raise and process purchase orders in accordance with internal requests and approval workflows.
- Maintain accurate supplier and product information in procurement systems (e.g., Odoo).
- Monitor order confirmations, lead times, and delivery schedules to ensure alignment with internal needs.
- Manage backorders by tracking outstanding deliveries and communicating updates to relevant teams.
- Assist with RFQs, contract tracking, and procurement documentation.

**Logistics and Inventory Coordination**
- Support the tracking and follow-up of shipments and deliveries across multiple sites.
- Liaise with suppliers, couriers, and warehouse staff to resolve delays, delivery issues, or product discrepancies.
- Help maintain accurate stock records, including receipts, transfers, and inventory levels.
- Support documentation for incoming and outgoing goods, including freight and customs paperwork where relevant.

**Internal Helpdesk Support**
- Monitor procurement and logistics helpdesk requests from services and internal departments.
- Respond to queries and provide updates, escalating where necessary to ensure timely resolution.

**Administration and Compliance**
- Maintain accurate records of procurement transactions and supplier communications.
- Assist in preparing procurement reports, expenditure summaries, and audit documentation.
- Support continuous improvement by identifying and helping implement process enhancements.
- Ensure compliance with procurement and logistics policies and procedures.

**Key Relationships**:
**Internal**: Procurement & Logistics Manager, Finance Team, Operations Staff, Site Managers

**External**: Suppliers, Freight Providers, Couriers, Customs Agents

**Essential Criteria (Mindset over Experience)**
- **A strong interest in procurement, logistics, or business operations.**:

- **Excellent organisational skills and attention to detail.**:

- **Clear written and verbal communication.**:

- **Confidence using Microsoft Office (Excel, Outlook, Word).**:

- **Willingness to learn procurement systems (e.g., Odoo or similar).**:

- **Proactive mindset - takes initiative, follows up, and seeks solutions.**:

- **Ability to manage time effectively and prioritise tasks.**

**Desirable (but not essential)**
- **Any experience in purchasing, inventory, logistics, or admin roles.**:

- **Familiarity with ERP or procurement software.**:

- **Understanding of basic supply chain principles.**
- We are proud to be an Equal Employment Opportunity employer. At TeamKids, we are committed to ensuring the safety of all children in our care, valuing equality and diversity, and continuously striving to improve._

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