Executive Assistant

2 weeks ago

Sydney, New South Wales, Australia Boutique Consulting Full time

12 Month Mat Leave Cover
- Employer of Choice

Boutique's client one of Australia's largest Property firms is looking for a Executive Assistant to the CEO for a 12 month Mat leave cover

Your role is to enable the success of the CEO, Leadership Team and broader Division. You are a strong communicator and extremely organized with strong attention to detail who thrives working in a fast-paced environment while maintaining high levels of discretion and professionalism.

**Responsibilities**:

- Managing the day to day operational and administrative activities of the CEO, Leadership Team including diary management, coordinating meetings, including logístical arrangements
- Coordinating domestic and international travel
- Coordinate team meetings, leadership team meetings and drive accountability for actions
- Manage and coordinate events including social team building events (EOFY / EOY), Conference, Strategy Days / Workshops & Volunteering events
- Preparing and drafting comms, letters, reports and presentations
- Processing expenses on behalf of the CEO
- Coding invoices & Expense Management
- Project Management of initiatives where required
- Project Management and coordination of publishing of content
- Creation of proposals, customer collateral, customer reporting, pitch documents ensuring documents are finished to a high standard and reviewed prior to issuing to customer.
- Onboarding and offboarding of employees including coordinating relevant training / technology set up, meetings with relevant stakeholders, training on relevant systems.
- Maintaining discretion and confidentiality in relationships with all employees, directors and external clients

**You**:

- Advanced written and verbal communication skills - able to detect grammatical and spelling errors in all communication, as well as craft communications
- High level of integrity, judgment and discretion - extreme confidentiality is imperative
- Highly flexible working style, adaptable and resilient
- Extremely organized with strong attention to detail and focus on task completion
- Highly autonomous, resourceful and proactive. Able to run both with direction and see tasks through to completion with little guidance
- Well presented with a professional, sharp and impactful presence
- Someone who thrives working at pace
- Advanced Microsoft Word, PowerPoint and Outlook skills

This an RARE SNR opportunity to work in one of the best employers in the city

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