Events Coordinator

**Position Description Events Coordinator**
December 2024**

**Position title**Events Coordinator

**Position number**1259

**Classification (Level)**6

**Department**Corporate Services

**Division**Customer Experience and Engagement

**Business unit**Engagement, Media and Events

**People Leader**Unit Manager - Engagement, Media and Events
Mayor, Councillors, Executive Leaders, Senior Leaders,

**Key stakeholders**Community, Customer Experience Division, City Development,
City Services, Corporate Services.

**Community Vision: A liveable, sustainable community.**
The strategic directions of Liveable, Sustainable, and Community reflect the aspirations of
the community for the City of Marion's future.
A fourth strategic direction, Our Organisation, sets the focus for Council and its staff toward
fulfilling the 2024-2034 Community Vision and Strategic Directions. These interconnected
directions emphasise a commitment to achieving holistic outcomes for the council area

**City of Marion Values**
Our Values inform what is important in how we deliver for our community.
They aspire towards a consistent standard that can be expected from all who engage with
the City of Marion.

**Together we**

**Our Community Vision**
**Focus on the customer |** We are:

- Engaged with our diverse community
- Responsive and proactive
- Dedicated to delivering great customer

experiences
**Engage with respect |** We are:

- Committed to a safe and inclusive workplace
- Connected, caring and professional
- Honest, transparent and act with integrity

**Embrace excellence |**We are**:

- Adaptable, driven and continuously improve
- Accountable for our decisions and actions
- Proactive in sustainability and support the

environment

A great place to _work_

**Position Description Events Coordinator**
December 2024**

**Purpose**
The Events Coordinator is responsible for the planning and execution of quality civic and major
events, as well as overseeing and supporting the facilitation of events organised by external
parties.

Reporting to the Unit Manager Media and Engagement, the role is responsible for providing
expert advice to business units on managing events and leading cross-organisational teams
to ensure seamless event planning and delivery.

**Key Deliverables**
- Manage the production, promotion and delivery of Council's civic events, including

citizenship ceremonies, community awards presentations, significant day
celebrations and other civic events aligning with Events Strategy.
- Liaise with key external stakeholders, including the offices of elected government

representatives and councilors.
- Develop and lead major/iconic events in the City of Marion, such as Concert at the

Cove, Marion Celebrates and Touch a Truck.
- Prepare and manage council event budgets.
- Identify and develop policies, procedures and templates which support the event

management processes across Council.
- Identify and implement process improvements to enhance the event management

process within the organisation.
- Manage and supervise contractors, staff and volunteers in the preparation and

delivery of Council-led events.
- Coordinate cross-council teams to support the delivery of events including:

- Marketing and Communications team to develop and implement Marketing
and Communications plans that promote Council and community activations
and events.
- Operations team to manage road changes, waste management, site
preparation and remediation.
- Executive Assistant to Mayor and CEO to coordinate Elected Member and
Mayor involvement.
- Manage event operations including risk management and site management plans.
- Review and evaluate activations against Council strategies, plans and set KPIs, and
- develop a summary of learnings and recommendations.
- Provide expert advice and leadership to business areas responsible for developing
- and running their own events to build their event management capability.
- Provide mentoring, support, assistance, and advice for community event organisers

in the scoping and delivery of local events.

A great place to _work_

**Position Description Events Coordinator**
December 2024**
- Undertake staff training on best practice event management techniques to build

capability of business units.
- Develop and maintain a consolidated engagement and events calendar in

collaboration with Community Engagement function.
- Identify internal new opportunities for event related activities.
- Evaluate the effectiveness of Council events activities and recommend opportunities for

improvement.

**Person Specification**

Essential criteria
- Qualifications in a relevant discipline (events management) and/or demonstrated

experience in events management at a senior officer level.
- Extensive experience in the planning, development, implementation and evaluation of

community-based events management within a multi-disciplinary organisation.
- Ability to provide professional and timely advice to Elected Members, Executive

Le