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Office Manager
2 weeks ago
Overview
Join the Leading Force in Australian Immigration Law – Shape the Future of Migration with Work Visa Lawyers
Ready to receive a $5,000 sign-on bonus for applicants with 3+ years of experience as an Office Manager in the legal industry?
Work Visa Lawyers are recognised as leaders in Australian immigration law and are South Australia's largest immigration law firm.
Since our establishment in 2011, we have built a reputation for delivering expert legal advice and tailored migration solutions to individual visa applicants, businesses, and government agencies across Australia.
Our dedicated team of professionals is committed to providing strategic guidance and comprehensive support in a friendly, professional, and culturally diverse environment.
As part of our ongoing growth and transformation, we offer outstanding career opportunities for those passionate about helping people achieve their Australian migration dreams while contributing to a respected and expanding firm.
Work Visa Lawyers are committed to professional excellence, focusing first and foremost on providing the best advice and lodging strong visa applications.
Our clients describe our work as a "professional high-quality service" and describe our expertise and assistance as "impressive".
Ready to make an impact?
Apply now and join a team that's transforming the immigration landscape.
Responsibilities
Oversee the day-to-day operations of the office, ensuring a professional, efficient, and well-maintained work environment.
Manage office resources, equipment, and facilities; liaise with external vendors and service providers to ensure seamless support.
Maintain and enforce up-to-date office policies, procedures, and systems to support compliance and operational excellence.
Lead and coordinate the administration team, ensuring cohesive workflows, effective task delegation, and high-performance standards.
Coordinate and manage appointment scheduling for legal professionals, including high-level calendar management for the Principal Lawyer.
Support staff leave coordination in collaboration with management, ensuring accurate tracking and adequate team coverage.
Assist with the distribution and monitoring of work assignments to promote balanced workloads and timely service delivery.
Contribute to HR and recruitment processes, including job postings, interview coordination, onboarding, and maintaining staff records.
Plan and coordinate internal meetings, staff events, and training sessions to foster team engagement and professional development.
Coordinate communication, task management, and onboarding for offshore contractors and migration assistants, ensuring effective collaboration, administrative support, and compliance with internal processes and confidentiality standards.
Deliver a professional and welcoming experience by managing reception, client inquiries, and appointment scheduling.
Assist with document preparation, task coordination, and day-to-day support for lawyers and migration agents.
Maintain accurate and compliant client files using legal software such as Migration Manager and LEAP.
Handle clerical duties including scanning, filing, and courier bookings while keeping office spaces organised.
Qualifications and Skills
Experience as an Office Manager in the legal industry
Excellent English verbal and written communication skills
A friendly and courteous manner with clients from different cultural backgrounds and with varying levels of English
Good organisational and time management skills
Knowledge of administrative and clerical procedures
Ability to promote a positive team environment
High level of accuracy and attention to detail
Willing to do administrative tasks if required, because we're a team and we show up for each other
The following skills will be valued, but are not essential criteria: A second language is an advantage.
Benefits and Culture
5,000 sign-on bonus for applicants with 3+ years of experience as an Office Manager in the legal industry
Competitive salary based on experience
Supportive and collaborative work environment
Active social calendar, including regular in-hours team celebrations
Growth and development opportunities
Inclusive and diverse culture
Close to city with free car parking
Salary match, number of applicants, skills match
Business profile at:
Applications will be treated in the strictest confidence.
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