Workforce Services Administrator

Job Summary:Bechtel is seeking a Workforce Services Administrator to join the Pluto Train 2 Project team, based in Karratha WA.
The Workforce Services function is comprised of several functions including, Employee and Industrial Relations, craft professional Recruitment, Transport, Camp Management, Site Access Control (Security) and professional craft Training.
We seek to optimise our professional craft performance whilst minimising industrial risk.
The role of a Workforce Services Administrator is principally responsible for supporting the Workforce Services function, working closely with the broader team to support the implementation of the Workforce Services strategy.
Major Responsibilities: Understanding and personally complying with Project environmental, safety and health philosophy, systems, and requirements.
Proven ability to maintain confidentiality of sensitive craft professional personnel files, queries, and information.
Complies with Bechtel and Workforce Services department policies and practices.
Coordinating meeting arrangements and catering services for department functions.
Support the broader administrative team.
Publish, translate, and distribute department bulletins throughout office crib and ablution facilities.
Supports the Craft Professional Application and Requisition system functionality known as BrassRing system.
Performs data entry into Workforce Services Systems such as SAP Time.
Conduct company and/or project new hire orientations with support from the broader team.
Development of site orientation induction and onboarding materials.
Support the collection of information and data for Workforce Services specific task/activities.
Responsible for maintaining filing system for project files, including legal correspondence, verifications, and other documentations.
Other tasks as designated by the Workforce Services Manager.
Education and Experience Requirements: Minimum 5 years working in an administrative capacity, supporting functions such as Human Resources, People and Culture or Industrial Relations.
Required Knowledge, Skills, and Abilities: Administrative assistant or Industrial project support experience.
Intermediate experience of SAP system.
Sound knowledge of Recruitment and Onboarding systems.
Basic knowledge of Microsoft Excel, Word, PowerPoint, Teams, and Outlook.
Experience records management (for example Aconex or Teambinder) and processing requirements in a construction environment.
Solutions focused with excellent verbal and written communication skills.
Additional Information
This position has responsibilities that include exposure to changing environmental, construction, and operational conditions, which may include: extensive walking in and around an active construction and/or operations site, climbing ladders, working at heights from work platforms including scaffolding, and mobile elevating work platforms (MEWPs), use of personal fall arrest equipment, walking and working on uneven surfaces, working in constricted and/or confined spaces, variable work shifts (e.g., day, night, weekends, 1st, 2nd, 3rd shift, etc.), and work in inclement weather.
Some lifting may be required.
Candidate must be able to use standard issued Personal Protection Equipment (PPE) required for each assigned task (i.e. respirator, harness, life vest, hearing protection, etc.).
The Pluto Train 2 Project is a Major Hazard Facility meaning this is a non-smoking site and no tobacco products – i.e. cigarettes, vapes, lighters, tobacco - are permitted to be brought to the site.
Total Rewards/Benefits:
For decades, Bechtel has worked to inspire the next generation of engineers and beyond
Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive.
Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth.
Learn more at bechtel.com/total-rewards.
Diverse teams build the extraordinary:
As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences.
This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.
We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably.
#LI-JC1 Bechtel is an Equal Opportunity Employer.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law.
Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to