Project Administrator

4 days ago

Sydney, New South Wales, Australia Johnson Controls Full time

**Job Details**

Johnson Controls is powered by your talent. We are the power behind the customer mission. Together we are building a world that's safe, comfortable and sustainable. Our diverse global team creates innovative, integrated solutions to make cities more connected, buildings more intelligent and environments more comfortable and secure. We are all about improving outcomes for our partners. Tomorrow needs your talent. Tomorrow needs you. So, let's talk today

**The company**:
ADT Security has a reputation as one of Australia's most trusted home and business security companies with safety and security the cornerstone of the business. Its world-class technology and A1 Grade monitoring have been protecting Australians for decades.

ADT Security is part of Johnson Controls and we are global diversified technology and multi-industrial leader serving a wide range of customers in more than 150 countries. Our 135,000 employees create intelligent buildings, efficient energy solutions, integrated infrastructure and next generation transportation systems that work seamlessly together to deliver on the promise of smart cities and communities. Our commitment to sustainability dates back to our roots in 1885, with the invention of the first electric room thermostat. We are committed to helping our customers win and creating greater value for all our stakeholders through a strategic focus on our buildings and energy growth platforms.

**About the role**:

- Managing daily administrative functions of the project program.
- Processing Purchase orders for project hardware and subcontracted labour
- Stock management, receipt, dispatch & returns in conjunction with project logistics personnel
- Manage subcontractor invoicing and payment process
- Input all procurement related data entry relating to input of costs
- Accurate data entry for all project ordering, credits and invoicing
- Track expenses and predict future costs in conjunction with project manager / team
- Collecting and analysing project data and reporting on outcomes.
- Coordinating and administering meetings, including issuing of minutes.
- Managing project documentation
- Providing daily support to project team as directed by management.
- Receive incoming customer service-related calls and troubleshooting and complaint handling
- Updating Mastermind with any contractual, customer & project related information
- Identify and communicate issues impacting the project and escalate to Project Manager where necessary
- Provide knowledgeable, courteous and helpful customer service
- Assisting Project Managers with budgeting and regular reporting.

**About you**:

- Strong organizational, administrative skills and time management skills with ability to meet deadlines
- Excellent oral and written communication skills
- Excellent attention to detail
- Expertise in MS Office software including EXCEL, Outlook and Word
- Experience in using Pronto, Mastermind and / or Click software - experience would be preferred but not essential
- Experience in MS Project-would be preferred but not essential
- Capable of working efficiently in a fast pace environment and under pressure
- Ability to work effectively as a team member and independently,
- Ability to hold/maintain security license.

**Diversity and Inclusion

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