Administration & Personal Assistant

Opportunity for an experienced Administration/PA professional that loves supporting an Entrepreneurial Director
- Do you love diversity in your role?
- Have you worked directly with an Entrepreneur before?
- Are you looking for a stable and long-term part-time role?

**Who the Company is?**

This position supports Stan Kontos, one of the owners of the Star Pharmacy Group and Sol Results. In addition, he has other business and charity ventures that he supports so this position will be providing personal support and administration across all ventures.

Stan is an entrepreneurial businessman, investor, motivational speaker, author, mentor and peak performance coach with 32 years experience in business ownership, and 21 years in public speaking and coaching. He has a proven track record of growing business interests, motivating teams of people, and a thorough understanding of life enhancement (life coaching, career progression, and the creation of a personal legacy) as well as achieving a better, balanced life.

His passion is to expand his personal, professional and spiritual development and he is an accredited NLP (Neuro Linguistic Programming) Trainer.

**Stan's Specialties include**:

- High level leadership skills
- Active public speaker
- Results based coach (life, business, executive)
- Industry leader in business (retail pharmacy)
- Property developer
- Congruency
- walk the talk philosophy

**What you will be doing and will be responsible for**:
The Administration & Personal Assistant's main duties include providing support to an extremely busy multi-business owner both personally and professionally. This may include assisting with personal matters such as family related matters, overseeing home maintenance projects, assisting with personal errands, arranging personal appointments and meetings, arranging travel and accommodation both personal and business related, and coordinating interstate meetings.

This position isn't for everyone. It suits someone who is natural organiser, proactive thinker, fast learner, has high standards of work and loves diversity. There is a lot of administration and personal tasks and so this position suits a personal assistant who loves administration more so than a high-level experienced executive assistant.

**Key Responsibilities**:

- Provide assistance and support of any requirements of the Business Owner across a range of activities.
- Handle communications and enquiries on behalf of Business Owner including daily maintenance of digital diary, arranging meetings and handling enquiries and telephone calls.
- Manage aspects of team meetings including venue set up, diary notices, documentation and materials.
- Undertake various office duties as needed including photocopying, document scanning.
- Arrange catering needs when required.
- Organise and co-ordinate corporate travel and accommodation arrangements.
- Assist in function coordination, where necessary. Arrange presentations, audio, invitations, RSVP's etc.
- Prepare presentations for internal and external attendees using a variety of electronic software and prior formats/previous versions of presentations.
- Draft and prepare routine letters or reports as needed.
- Assist at monthly Breakfast hosted by Sol Results.
- Provide assistance to the management of SOL Results
- Undertake various office duties as needed when assisting with SOL Results events & functions.
- Update web site as required.
- Assist with basic video editing as required.
- Coordinate and oversee product creation to completion (e.g. books).
- Work closely with Asset Manager of SK Property Group on a range of activities and projects.
- As required, organise set up and papers for Board Meetings and take minutes for Universal Charitable Fund (UCF).

Generally hours are 9.00am-4.00pm Monday to Friday each day (ie however this may be negotiated further around school hours if required). To note this position will need to support a breakfast hosted by Sol results starting at 6.00am monthly. In addition, some after work sessions may also be required monthly.

**'What you look like' and need to demonstrate to be successful'.**
- Current Drivers' License.
- Previous stable background of employment with at least 3 years' administration experience in a relevant role. Prior personal assisting experience viewed favourably.
- Love diverse roles and enjoy working closely with an Entrepreneur on their personal and professional requirements.
- Highly organised and professional standards.
- Proactive approach and can think through steps of how to find solutions.
- Thorough planning and organisational skills with proven ability to successfully work to timeframes and deadlines.
- Demonstrated problem solving, research and analytical skills and capacity to present information and data logically and simply.
- Flexible and willing to perform a wide range of duties including the Business Owner's personal errands, medical appointments, home maintenance