Fleet Administrator

4 days ago

Melbourne, Victoria, Australia Aspirante Full time

Fleet Administrator About the roleWe are seeking an organised and proactive Fleet Administrator to join our team.
This role is responsible for the day-to-day coordination and administration of our fleet, which includes passenger vehicles, light & heavy commercial vehicles, trailers, yellow goods, and other mobile plant and equipment.
The role is focused on keeping our fleet running smoothly, safely, and efficiently.
You'll work closely with internal teams and external service providers to ensure vehicles are compliant, maintained, and available when needed.Key Responsibilities Coordinate day-to-day vehicle and asset movements, including transport requests with external providers.
Maintain accurate asset and fleet records, including registration, servicing, compliance, and cost allocation.
Assist with scheduling and monitoring maintenance programs to ensure safety and reliability.
Support asset lifecycle processes such as acquisitions, disposals, and redeployment.
Monitor utilisation and assist with reporting to identify improvements and cost efficiencies.
Ensure compliance with regulatory requirements (e.g. NHVR, CoR).
Liaise with suppliers, contractors, and internal stakeholders to resolve issues promptly.
Provide administrative support to the Fleet Manager and wider team.
About You Previous experience in fleet administration, asset coordination, or a similar role (preferred but not essential).
Strong attention to detail and excellent organisational skills.
Confident using Microsoft Office (Excel, Word, Outlook); experience with fleet management systems is an advantage.
A proactive, can-do attitude with a focus on problem solving and continuous improvement.
Ability to work effectively in a team and communicate clearly with stakeholders.
Knowledge of compliance requirements for heavy vehicles and plant equipment (advantageous but not essential).
What's on offer Opportunity to build your career in fleet and asset management.
Supportive and collaborative team environment.
Exposure to a diverse fleet of vehicles, plant, and equipment.
Competitive salary and benefits.

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