Administrative Assistant

2 weeks ago

Melbourne, Victoria, Australia Graymont Part time

**Job Introduction**:
The Administration Assistant is responsible for the management of site administration in line with Graymont's systems and policies, supporting the site leadership team and completing other general administration duties.

Australia - VIC - Braeside

**Our Role**

The Administration Assistant is responsible for the management of site administration in line with Graymont's systems and policies, supporting the site leadership team and completing other general administration duties.

We are recruiting an Administration Assistant for our Braeside Laboratory and Office Space, and support for our Tenements Manager. This position will report to the Laboratory Manager. This role is responsible for on-site general administration activities.

This is a part time 12 months fixed term contract. Work schedule is typically 24 hours per week Tuesday, Wednesday, and Thursday or can be flexible for the right individual.

**Key focus areas the role will include**:

- Help ensure visitors and contractors comply with site HSE requirements.
- Coordinates contractor visits and ensures proper induction to site for contractors/visitors.
- Assist laboratory team with setting up new suppliers and generating purchasing requisitions.
- Works with accounts payable to action overdue orders/accounts and incorrectly/incompletely coded requisitions and orders.
- Send and receive post (couriers), order stationery and office supplies.
- Assist with the document control of site including archiving of records under the direction of the Lab Manager.
- Perform other duties as required by the Lab Manager and support the lab team with ad hoc tasks within competency.
- Maintain lab water treatment system and records for compliance.
- You have effective interpersonal and written communication skills and high level of attention to detail.
- You are well-rounded in using Microsoft office suite.
- You have the ability to manage internal and external stakeholders and can work autonomously.

**You must have the right to live and work in Australia as this is an inherent requirement of the role.**

**About Graymont**

We provide solutions specifically tailored to the needs of the environmental, agricultural, food, mining, steel, paper, glass and construction industries. We take a long-term approach to business that is evident in our strong commitment to sustainable growth. We aim to be the preferred supplier, employer, and partner of choice wherever we operate.

**Our Workplace**

Graymont derives its competitive edge in large part from more than 1,600 employees who bring their diverse skills and energy to work every day at offices and plant sites across North America and Asia-Pacific. In return, we provide competitive wages and benefits, a safe and healthy work environment where you and your team can perform without injury, and opportunities to grow and develop the skills and experience to realise your full potential.

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