Office Manager

**OFFICE MANAGER**Position Duration**: Full time (40 hours per week)**Location of Head Office**: Fyshwick, ACT**Start Date**: ASAP or January
- ** Are you talented at scheduling?**:

- ** Are you passionate about using systems and technology to enhance efficiency?**:

- ** Do you radiate a positive energy that inspires those around you?**:

- ** Are you seeking an opportunity to not just grow with a company, but to actively shape its growth?**

**If so... then you may have just found your dream career**

**Who are we?**

**O'Brien Electrical Fyshwick**, is a growing electrical contracting company, that is part of the national O'Brien network. We have a very strong client base with a proven reputation for excellence in all that we do.

We are a proud local family run business made up of quality-focused trade service professionals in the Electrical industry. Beyond wages, our company prides itself on being employee focused.

This is a fantastic opportunity for a highly motivated, dynamic administration professional to join our team. You will bring a positive attitude, be warm and friendly with excellent organisational skills, great communication skills and an autonomous nature with the desire to own the role.

**What sets us apart?**
- Employee-centric focus: Our commitment goes beyond just wages. We offer a comprehensive benefits package that includes:
- A day off on your birthday (optional)
- Reimbursement for health-related expenses
- Quarterly social events
- Strong emphasis on team dynamics and a vibrant company culture
- Family-focused environment
- Access to the vast network of O'Brien Electrical and Plumbing Franchises nationwide.

**What will you be doing?**

This isn't just an Office Manager role; it's a pivotal position within our company. Reporting directly to the owner, you'll be the vital link between our tradespeople, supervisors, customers, and suppliers.

**Your typical day will include**:

- Invoicing: Ensuring accurate and timely invoicing for completed jobs, maintaining cash flow, and collaborating with the accounting team.
- Owning the schedule: Taking full responsibility for job scheduling, coordinating with customers and technicians, and optimising resource allocation to maximize efficiency.
- Managing the end-to-end process: Overseeing the entire project lifecycle, from initiation to completion, ensuring adherence to established protocols and identifying areas for improvement.
- Stock management: Maintaining optimal stock levels of essential materials and equipment, coordinating orders with suppliers, and ensuring timely deliveries.
- Staff Management: Overseeing aspects of staff management

**About you**:
To excel in this role, you'll need:

- 3+ years of experience in a similar role within the trade or construction industry (electrical experience is highly valued).
- A proven track record in job coordination, scheduling, and managing administrative tasks.
- Experience with SimPro (not essential, but a definite plus).
- A desire for career progression and the initiative to take ownership of your work.
- A willingness to learn, adapt, and grow with our company.
- Exceptional attention to detail, ensuring accuracy in all tasks.
- The ability to own your mistakes and learn from them.
- Tech-savviness and proficiency in using computers and various software.
- Strong problem-solving skills and a proactive approach.
- Excellent communication and interpersonal skills, with the ability to build rapport with customers and stakeholders.
- Adaptability and responsiveness to the ever-changing nature of the industry.

**Why you'll love working here**:

- Growth opportunities: Be an integral part of our company's expansion and shape your career path.
- Team-centric environment: Enjoy BBQs, bi-annual celebrations, and a close-knit team atmosphere.
- Challenge and variety: No two days are the same. Embrace the dynamic nature of the industry and tackle exciting challenges.
- Excellent compensation: We offer a competitive package commensurate with your skills and experience.