Administrative Officer

Overview
Fantastic opportunity for anAdministration Officerto join a well-supported team supporting leaders in delivering key business outcomes.
This role is inclusive and located in Nhulunbuy, Northern Territory, Australia.
This is a Monday-Friday 12-month contract opportunity to work with a tier 1 mining asset owner.
We are seeking a highly organised and proactiveAdministration Officerto provide vital support to the Engineering & Infrastructure Department—covering maintenance, operations, engineering, and capital projects.
This role is central to ensuring smooth logistics, efficient communication, and operational alignment across a variety of workstreams.
You will be part of a collaborative administration team, supporting leaders and staff while coordinating travel, logistics, correspondence, and reporting.
With variety, responsibility, and daily engagement across multiple stakeholders, this role offers the opportunity to make a meaningful impact in a supportive and inclusive environment.
Key Responsibilities
Provide high-level administrative support to departmental leaders and teams
Coordinate all travel and logistics (flights, accommodation, itineraries, expense tracking, etc.) to enable effective workforce mobilisation and project delivery
Organise and manage logistics for meetings, site visits, and departmental activities, ensuring alignment with operational schedules and safety requirements
Prepare reports, presentations, agendas, minutes, and correspondence using business software applications (MS Office Suite)
Manage incoming communications (calls, visitors, mail, emails) and ensure timely responses or redirection
Maintain accurate records, departmental files, calendars, and diaries
Oversee service requests and stakeholder interactions, ensuring timely resolution and support
Key Performance Objectives
Seamless Travel & Logistics Coordination – Deliver accurate, timely, and cost effective travel arrangements that meet operational and project requirements
Operational Efficiency – Provide proactive administrative support that enables leaders and teams to focus on priorities while ensuring smooth departmental operations
Stakeholder Engagement & Prioritisation – Build strong relationships, effectively manage competing priorities, and use sound judgement to balance urgent requests with long-term needs
Key Skills and Qualifications
Strong organisational and prioritisation skills, with the ability to manage competing demands
Excellent verbal and written communication, with confidence to engage across diverse stakeholders
Proficiency in Microsoft Office and other business software applications
Experience with travel coordination, logistics, and expense management (highly regarded)
Collaborative team player with the ability to lead by example and support colleagues
Proactive, adaptable, and solution-focused mindset
Previous mining or heavy industry experience not required—transferable skills are welcome
Variety & Engagement: Exposure to multiple business streams including engineering, maintenance, operations, and projects
Leadership Support: Work closely with department leaders while collaborating as part of a wider administration team to share knowledge and support cross functional needs across the site
Impactful Role: Ensure seamless workforce mobilisation and departmental operations through effective coordination and prioritisation
Team Culture: Be part of a collaborative and supportive team, aligned with a tier 1 mining company values
Enjoy a unique lifestyle in Nhulunbuy, with access to beaches, fishing, camping, and a welcoming community
Supporting a Diverse Workforce
We welcome and support all applicants, from Aboriginal and Torres Strait Islander people, women, the LGBTI+ community, mature workers, people with disabilities and impairments, and people from different cultural and religious backgrounds.
Concentis and the partners we work with are Equal Opportunity Employers committed to ensuring a working environment where everyone feels included and is treated fairly with respect.
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