Administrative Assistant/Receptionist

1 week ago

Melbourne, Victoria, Australia Irises Support Services Full time

**We're Hiring: Administration Secretary - Join Our Growing NDIS Support Team**

**Location**: 274 Keilor Road Essendon North, VIC
**Employment Type**: Part-Time or casual
**Company**: Irises Support Services Pty Ltd

Are you an organised, proactive, and compassionate individual with a passion for supporting people with disabilities? Irises Support Services is seeking a motivated **Administration Secretary** to join our dynamic team, playing a vital role in helping our clients and staff thrive under the NDIS.

**About the Role**:
As our Administration Secretary, you'll be the backbone of our operations — providing essential support to management, staff, and clients. Your attention to detail and strong communication skills will help ensure smooth day-to-day operations.

Monday, Tuesday and Thursday, Friday 9am to 5pm

**Key Responsibilities**:

- Maintain accurate and up-to-date records in our client management systems
- Support onboarding of staff and clients
- Schedule appointments, meetings, and service bookings
- Prepare documentation, reports, and follow-ups for NDIS requirements
- Liaise with support coordinators, families, and external stakeholders
- Assist with invoicing and compliance tasks

**About You**:

- Previous experience in administration, preferably within NDIS or community services
- Excellent written and verbal communication skills
- Strong organisational and time management abilities
- Tech-savvy and confident using office software (Word, Excel, etc.) and client databases
- Ability to work independently and as part of a close-knit team
- A compassionate, respectful attitude toward people with disabilities and their families

**Requirements**:

- Current Police Check
- NDIS Worker Screening Check (or willingness to obtain)
- Current Working with Children Check (if applicable)
- Administration skills

**What We Offer**:

- A supportive, values-driven workplace
- Opportunities for growth within a passionate and expanding NDIS team
- Flexibility and a strong focus on work-life balance
- Training and development opportunities
- Be part of a team making a real difference in the lives of people with disabilities. We can't wait to meet you_

**Job Types**: Part-time, Casual

Pay: $30.00 - $35.00 per hour

Expected hours: No less than 24 per week

Schedule:

- 8 hour shift
- Afternoon shift
- Morning shift

Work Authorisation:

- Australia (required)

Work Location: In person

Expected Start Date: 04/08/2025

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