Office Manager

1 week ago

Melbourne, Victoria, Australia Planned Resources Full time

**The Practice**:

- Our client is a renowned Planning, Urban Design and Landscape Architecture company. With a track record spanning over 30 years, they are dedicated to creating sustainable, innovative, and people-centred environments. Working closely with end-user clients (Developers & Government), their multidisciplinary team works on a wide range of projects using a collaborative approach and cutting-edge design to shape cities and communities for a better future.**The Role**:

- Opportunity currently exists to join their 40 person practice as Office Manager.**The Responsibilities**:

- As the Office Manager, you will play a crucial role in ensuring the smooth and efficient operation of the studio. Your responsibilities will include:
- **Administrative Support**: Provide comprehensive administrative support to the team, including managing calendars, scheduling meetings, and coordinating travel arrangements.
- ** Facilities Management**: Oversee office facilities and equipment, ensuring they are well-maintained and functional. Manage relationships with vendors and suppliers to ensure the timely delivery of necessary office supplies.
- ** Financial Management**: Assist with basic accounting tasks such as invoicing, expense tracking, and managing petty cash. Collaborate with the finance team to ensure accurate and timely financial reporting.
- ** Document Management**: Organize and maintain physical and electronic files, ensuring they are easily accessible and properly archived. Implement efficient document management systems and procedures.
- ** Event Coordination**: Coordinate company events, including team-building activities, conferences, and social functions. Arrange catering, venue bookings, and logístical support as required.
- ** HR Support**: Assist with HR-related tasks, including onboarding new employees, maintaining employee records, and managing leave requests. Collaborate with the HR team to ensure compliance with policies and procedures.
- ** Office Policies and Procedures**: Develop and implement office policies and procedures to streamline operations, enhance efficiency, and maintain a professional working environment.

**Qualifications and Skills**:

- To succeed in this role, you should possess the following qualifications and skills:
- **Proven Experience**: Previous experience in an office management or administrative role is highly desirable.
- ** Exceptional Organisational Skills**: Strong organisational abilities with a meticulous attention to detail and the ability to prioritise multiple tasks effectively.
- ** Excellent Communication**: Excellent verbal and written communication skills, with the ability to interact professionally with internal stakeholders, clients, and suppliers.
- ** Proficient Technology Skills**: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with document management systems.
- ** Adaptability and Initiative**: Ability to work independently, take initiative, and adapt to changing priorities in a fast-paced environment.
- ** Confidentiality**: Discretion in handling sensitive and confidential information.
- ** Collaborative Spirit**: A team player who enjoys collaborating with others to achieve common goals.

**To Apply**:

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