Office Assistant

2 weeks ago

Sydney, New South Wales, Australia Jg Vertical Full time

Office Manager at JG Vertical | Founder of Svon Art
Office Assistant
Position: Full time (starting late September)
About the role:
As an Office Assistant at JG Vertical, you will be responsible for the organisation of the Sydney office and will be the first point of contact for the company. You will be working closely with our Project Managers, Director, Storeperson and Office Manager.
This position will start off as a 3 month trial period to ensure you are suitable for the role and a good fit for the company. This is a Replacement employee position, which then has the potential of extension or a transition to a different role within an admin role.
Here is what you will be doing:
First Point of Contact, taking phone calls and coordination to teams
You will learn how to use our works order software
Managing new enquiries. And lead generation
Order handling: manage packages/orders delivered to the office
Picking up office supplies, delivery of supplies
General office duties as required including but not limited to reception duties, general office duties (copying and filing), setting up for meetings and client introductions
Assisting Storeman Maintain the organisation and cleanliness of the warehouse to ensure efficient operations.
Stock management: Conduct regular stock takes and reconcile inventory records
Inventory tracking: maintain real-time inventory dashboards to provide instant insights
Inputting workers hours in Simpro in preparation for payroll and invoicing
Creating Safe Work Method Statement (SWMS), Height Safety Reports
Contractor recruitment and onboarding
Assisting workers with Induction process for specific job sites
May occasionally need to assist with Booking flights and accommodation for workers
About you
Exceptional attention to detail and organisational skills to maintain accurate records
Excellent communication and collaboration skills to work effectively across teams
Preferable but not required, to have experience with safety paperwork, specifically demonstrating knowledge and practical application of relevant health and safety regulations
Ability to adapt to a dynamic environment and proactively address challenges
Previous experience in warehousing is highly desirable
Previous experience in Word, Excel is highly desirable
This is a fantastic opportunity to join an energetic, successful and growing business. All necessary training will be provided
About the company
We are a rope access company with a proud history of problem solving, we have the capabilities and expertise in inaccessible areas and working at heights. Our experienced abseiling team provides a range of services from painting, cleaning, installations, maintenance and rescue services.
VALUES: Integrity, Customer Experience, Innovation, Quality and Safety
Your application will include the following questions:
What suburb do you live in?
Do you have a license and a car?
Do you have working rights in Australia?
Do you have any medical conditions we need to be aware of?
Please send cover letter and resume
Seniority level
Entry level
Employment type
Full-time
Job function
Administrative
Industries
Construction
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