Accounts Payable

2 weeks ago

Sydney, New South Wales, Australia Ferrycarrig Construction Full time

Ferrycarrig is a leading contractor of utilities and civil infrastructure. We are a multi disciplined contractor seeking to grow our already experienced Accounts Payable Team.
**Purpose of the Role**
Accounts Payable is responsible for providing accounts payable processing and administrative support activities for the Financial Accountant, CFO and management of the business.
**Key Responsibilities**:

- Ensure all supplier invoices are processed into Coins in a timely manner.
- Ensure all supplier queries are answered in a timely manner.
- In conjunction with senior management, setup a regular payment schedule for all suppliers.
- Creating payment batches/ bank ABA's for pay runs based on information from site teams and senior management
- Reconcile monthly creditor statements
- Weekly (COB Wednesday) preparation of proposed payment runs
- Creating supplier master-files in Coins
- Ensuring that correct procedures are followed for onboarding all suppliers and subcontractors
- Following up on valid insurances, as required
- Advising employees and suppliers/subcontractors of Ferrycarrig's standard payment terms.
- Provide accounting support to the CFO/Financial Accountant as required e.g., implementation of new software such as Coins, OCR.
- Coordinating bank card usage and reconciling all receipts
- Entering card transactions into the cashbook and upload receipts to the batch header
- Weekly Reports on unactioned PO's and Invoices to all relevant staff
- Adhoc spend/ expense reports as requested by PM's/ Senior management.
- Ongoing training of other staff members for new/ current systems and procedures when needed
- Chasing site staff to review/ approve invoices so they can be paid in a timely manner.
- Costing all registered invoices in Coins work benches. Sending reports to site teams of invoices that cannot be costed so they can action the issues.
- Keep suppliers informed on rejected invoices and relay information from the site staff. Follow up on credit note requests, etc.
- Ensure all larger subcontractor invoices are entered and approved for payment prior to the 25th of each month.
- Monitoring credit limits on key accounts and requesting they are increased if we are hitting or credit limit, this includes liaising with procurement/CFO on added requirements
- Back charging subcontractors on expenses Ferrycarrig paid on their behalf and monitoring to make sure these are deducted from their invoices. Sending the same to Payroll for relevant subcontractors/ employees.
- Liaising with Directors regarding visa/ sponsorship invoices and approvals
- Composing letters for suppliers etc. on headed paper for various reason (PO'S/ updating on FC company procedures etc.)

**KEY SELECTION CRITERIA**
**Qualifications, Knowledge and Experience**
- Tertiary qualifications in Finance (not compulsory)
- 3 years' experience in an accounts payable role.

**Skills and Attributes**
- Team player, committed to working and behaving in a manner that benefits the team.
- Intermediate Microsoft Office skills (Word, Excel and PowerPoint)
- Excellent organisational, interpersonal, oral and written communication skills.
- Demonstrated ability to work independently and to work in a team to achieve results and meet deadlines and timeframes.
- Ability to prioritise and work to tight deadlines.
- Demonstrated ability to plan, organise and manage multiple tasks with strong attention to detail.

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