On-Site Airline Support Specialist

**Who We Are**

API is the global leader for crew accommodation solutions, and we are also changing the way airlines manage passenger disruptions. Our technology platform streamlines the entire crew planning process, making day-to-day operations more efficient and elevating the crew layover experience. API's proprietary technology, mobile solutions and our experienced team are positioned to offer our customers a complete, end-to-end platform that integrates seamlessly into their process.

**Summary/Objective**

The On-site Airline Specialist will support our airline client, Qantas, located onsite at the client's office.

The On-site Airline Specialist is the client and vendor main point of contact for API's operations. In this role, the On-site Airline Specialist processes reservations and cancellations, maintains and cultivates successful relationships with our airline partner as well as our suppliers, and sometimes directly with the crew. Maintaining a strong focus on providing the best customer service at all times. This includes internal collaboration within the airline and API as well as communication with external parties to ensure operational challenges are seamlessly solved in a timely manner. The initial steps will require manual detail proficiency:

- Transmitting monthly schedules to the hotels and ground transportation suppliers
- Update and transmit daily changes to the hotels and ground transportation suppliers
- Communication with the hotels and ground transportation suppliers during day-of-ops for immediate changes
- Book overflow room as required at non-contracted hotels
- Interrogating the airline's crew management system (CMS) to identify existing reservations and updating new reservations
- Receiving calls from crew members to verify their hotel details and chase delayed ground transport

We will train you up on our work policies, procedures and ACES to get you delivering Ops support. You will then address client needs and provide solutions with the support of your API colleagues. Your follow-up on client requests is key to Client satisfaction, ensure you always resolve a request as well as process and prioritise all client requests. You will build and maintain business relationships with clients by providing a great customer experience.

The On-site Airline Support Specialist provides total customer service including and not limited to the following:

- Provides support, guidance and training working as the on-site liaison with the airline partner.
- Processes client requests received from the airline through the API Operations system. Assesses all customer needs. Responds in a prompt, well-informed, accurate and professional manner.
- Follows-up on all client requests and transactions. All tasks must be fully executed and client satisfaction is critical.
- Alerts supervisor on all items of critical nature that requires management involvement to solve and/or avoid potential challenges that may impact either the client or API adversely.
- Negotiates with vendors (Hotels, Ground Transportation, others) to achieve the best outcome for the client and API.
- Resolves client disagreements in a calm and professional manner. Researches and presents solutions to satisfy client needs based on facts.
- Adapts to the situation at hand e.g. Irregular Operations (IROP) or other challenges to accommodate needs arising from the changing dynamics of airline schedules or unforeseen situations. This includes and is not limited to extended work schedules. Must be on official "On Call Roster" when needed outside of regular working hours.
- Maintains knowledge of API's call centre work methodology and reservation systems that will best serve API's clients in the most efficient and professional manner.

Essential Functions: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

**Competencies**
- Able to build strong relationships and foster a team environment in a fast-paced, dynamic work environment.
- Solutions-oriented professional with a strong client focus.
- Detail-oriented with great organisational skills.
- High problem solving agility.
- Excellent interpersonal and negotiation skills.
- Process management.
- Excellent written and verbal communication proficiency.

**Required Education and Experience**
- You will have one to two years' experience of hotel/travel industry. Experience in the airline industry is a definite plus: airline crew/ scheduling and/or crew planning.
- Prior experience with GDS systems, hotel reservation systems, airline reservation systems and/or related functions preferred but not required.
- Possess outstanding relationship management and customer service skills.
- Knowledge of Hotels as a product: hotel chains, categories, and locations.
- Knowledge of Ground Transportation reservations.
- Track record of delivering to deadlines.
- Track record of operating successfully in a dynamic role.
- The ability to prioritise