Office Coordinator

We are **EssilorLuxottica,** a global leader in the design, manufacture and distribution of ophthalmic lenses, frames and sunglasses. We bring together the expertise of two industry pioneers, one in advanced lens technologies and the other in the craftsmanship of iconic eyewear, creating a vertically integrated business that is uniquely positioned to address the world's evolving vision needs. We craft exclusive eyewear brands **Ray-Ban, Oakley**, **Oliver Peoples, Persol, Costa** and more, alongside esteemed licensed brands such as **Tiffany & Co, Burberry**, and **CHANEL** whilst our cutting-edge lenses **Varilux**and **Transitions** lead the industry in innovation. In **Australia**and** New Zealand,** we operate the iconic retail and eye care brands**:Sunglass Hut, Oakley, OPSM, Ray-Ban**and **Laubman & Pank.**Every day, EssilorLuxottica's _190,000 employees in 150 countries _work towards a common mission to help people _see more and be more._

The Office Coordinator plays a vital role in ensuring the smooth operation and upkeep of our office. This position works closely with the Office Experience team, in-house housekeeper, cleaners, and building management to maintain a well-organized and welcoming office environment. The Office Coordinator is responsible for managing office supplies, organizing office activations and events, coordinating with vendors, submitting repair and maintenance requests, and assisting with any office support staff queries. This role requires excellent organizational skills, attention to detail, and a proactive approach to solving problems and enhancing office operations.

**Key Responsibilities**:

- Serve as the first point of contact for the "welcome area" and handle office support queries related to office and building amenities, as well as meeting rooms.
- Manage inventory and procurement of office supplies, ensuring availability and cost-efficiency.
- Assist the Office Experience team with purchase orders and invoice processing.
- Sort all incoming mail and deliveries and organise outgoing couriers.
- Monitor Office Experience inbox and action any appropiate request
- Work alongside the Office Experience team to ensure smooth running of office activations and events to boost employee engagement and foster a positive workplace culture.
- Collaborate with the Office Experience team, housekeeping staff, cleaners, and building management to maintain a high standard of cleanliness and organization. Coordinate with external vendors for office services, repairs, and maintenance.

**Skills and Qualifications**:

- Proven experience in office coordination or a related administrative role, preferably in corporate environment.
- Proactive and problem-solving mindset with ability to work independently.
- Excellent communication and interpersonal skills to effectively interact with colleagues and third parties.
- Strong organizational and multitasking abilities.
- Proficiency in Windows office suite (Word, Excel, PowerPoint).
- Demonstrated attention to detail and precision in all areas of work.

**Working at EssilorLuxottica**

A career with EssilorLuxottica will offer you rewarding experiences and the opportunity to develop your skills every day. Working at our head-office located in North Sydney, you will enjoy:

- A generous yearly product allowance for you to spend across our portfolio of brands
- Wellness amenities including reformer a Pilates studio, Yoga classes, Personal training and Bike storage.
- Abundance of local cafes, a major shopping centre and close to public transport facilities
- Global volunteering opportunities through our OneSight Foundation
- Wide range of career opportunities across the EssilorLuxottica network
- Complimentary full-time concierge services offering an exclusive hotel-style experience

As an inclusive, team-first company, our people are at the core of everything we do.

We care deeply about creating a workplace where our team members feel valued, respected and empowered. We are committed to providing equal opportunity regardless of gender identity, ethnicity, disability, sexual orientation or life stage.

We value flexibility and encourage our team members to work in ways that meet their work/life commitments and support their wellbeing.

We work hard to create a safe and inclusive environment for all, and most importantly, we're all about creating better experiences - for our customers and for each other.