Group Reservations Agent

Join to apply for the Group Reservations Agent role at Novotel HotelsJoin to apply for the Group Reservations Agent role at Novotel HotelsGet AI-powered advice on this job and more exclusive features.Company DescriptionAt Accor, hospitality is a work of heart.
We value passion, integrity, and inclusion, creating a workplace where every team member can thrive.
With over 4,000 hotels in 90+ countries, Accor offers endless opportunities to grow your career across a wide range of globally loved brands.
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The position is based in Accor's flagship Canberra hotel, Novotel Canberra, conveniently based in the city centre opposite the light rail.
We are a 286-room hotel with 8 conferencing and event facilities hosting all events from Corporate groups to sports teams.Job DescriptionAs Group Reservations Agent, you'll be responsible for managing all aspects of group bookings, ensuring seamless coordination, accurate communication, and a superior guest experience.
From liaising with clients and managing room blocks to producing forecasting reports, this role is essential to the smooth operation of our group reservation process.Key ResponsibilitiesManage all group bookings of 10+ rooms.Handle Professional Conference Organiser (PCO) group blocks, including inventory control, payments, and setup.Respond promptly to all group enquiries (via email or phone).
Input group reservations and relevant data for upcoming 3-month periods in a timely manner.Coordinate group details internally, including prepayments, routing, vouchers, and special requests.Prepare group movement sheets and conduct briefings for hotel stakeholders.Monitor hotel inventory and track business wash for group bookings.Generate reports and 3-month forecasts.Manage all aspects of group payments, cancellations, and rooming lists.Maintain accurate filing systems and reservation documentation.Handle guest feedback and complaints professionally, escalating when necessary.Ensure VIP and complimentary room night procedures are followed.Uphold Accor brand standards across all group reservation processes.Foster strong relationships with PCOs, travel agents, and other partners to drive business.Achieve departmental performance benchmarks.QualificationsMinimum 1-2 years of experience in hotel reservations or a front office role in a hotelFamiliarity with hotel systems, particularly Opera CloudCustomer-first attitude with exemplary problem-solving and conflict-resolution skillsSound experience in handling group bookings and coordinating room blocksStrong understanding of hotel operations, including room inventory, rate structures, and reservation policiesExcellent written and verbal communication skills with a professional phone mannerStrong administrative and organisational skills with high attention to detail and accuracyDemonstrated ability to manage multiple tasks and priorities under pressureProficiency in Microsoft Office Suite: Outlook, Word and ExcelIn Return For Your Commitment, We OfferEnjoy discounted Heartist rates across our global network of properties, food and beverage venues, and wellness centers.Grow and travel with your career globallyContinuous learning and investment into your capability, including access to Accor Academy training programs.Seniority levelEntry levelEmployment typeFull-timeJob functionOtherIndustriesHospitalityReferrals increase your chances of interviewing at Novotel Hotels by 2xWe're unlocking community knowledge in a new way.
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