Administrative Assistant

1 week ago

Melbourne, Victoria, Australia Clyde&Co Full time

Job Title

- Administrative Assistant

- Job Location

- Melbourne

- Job Type

- Business/Professional Services & Support

- Expertise

- Description

As an Administration Assistant you will provide a range of administrative support to a number of fee earners in order to ensure that lawyers are fully supported in the delivery of legal services to our clients.

**Key responsibilities**
- Provision of legal secretarial support to fee earners as required
- General administration including inbox management, drafting correspondence and court documents
- Monthly billing, including ensuring that client SLA's and specific billing requirements are followed
- Attending to client and matter queries
- Generating briefs to counsel and liaising with junior and senior counsel on matter coordination
- Capturing and recording fee earner time including business development activities and liaising with clients
- Diary management, including organising internal and external client meetings and arranging travel
- All other ad hoc duties as required.

**Client and matter**
- Attending to client and matter queries
- Assist with the preparation of routine correspondence
- Organising appointments
- Downloading subpoena packets and saving as per naming guidelines
- Assisting with the preparation of court documents which includes labelling, indexing, preparing files, briefs to counsel, court bundles
- Liaising with third parties.

**Finance**
- Process third party invoices and disbursements
- Compile and prepare fee earner expenses
- Assist the fee earners with timesheets in the firm's time management system, Intapp Time
- Provide assistance with the preparation of client reports.

**Essential skills and experience**
- Diploma or certification (preferred but not essential)
- 0-2 years legal admin or professional services experience
- Superior time management to complete tasks efficiently
- Superior attention to detail
- High level of professionalism and service excellence with clear and concise communication
- Flexibility to work autonomously and as part of a team environment
- Experience with Elite 3E and iManage will be highly regarded
- A positive attitude to work, and an adaptable and collaborative approach
- Provide assistance with all other reasonable work-related fee earner requests.

**About Clyde & Co in the Asia Pacific Region**

Clyde & Co is a leading global law firm, specialising in the sectors that underpin global trade and commercial activity, namely: insurance, transport, infrastructure, energy, and trade and commodities. It is globally integrated, offering a comprehensive range of contentious and non-contentious legal services and commercially minded legal advice to businesses operating across developed and developing markets. Clyde & Co is committed to operating in a responsible way. This means progressing towards a diverse and inclusive workforce that reflects the diversity of its communities and clients, using its legal skills to support its communities through pro bono work, volunteering and charitable partnerships, and minimising the impact it has on the environment. The firm has 440 partners, 1800 lawyers, 2500 legal professionals and 5000 staff in over 50 offices [and associated offices] worldwide.

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