Executive Assistant

2 weeks ago

Sydney, New South Wales, Australia Boutique Consulting Full time

Executive Assistant - Part time - Chairman
- FULL REMOTE
- $120 + Super Pro Ratered

Boutique is currently representing HNWI, who sitting on a number of boards to help secure his next Assistant

**The Role**:
This role is a part-time position and predominately remote work.

**Responsibilities**:

- Communicate confidently & efficiently verbally and written.
- Possess exemplary organizational skills and attention to detail to manage multiple
- calendars, inboxes, meetings, and travel schedules.
- Handle confidential communication with discretion and show a high level of trust.
- Be able to work autonomously and action correspondence and tasks on time.
- Work closely with multiple CEO Executive Assistants and Company Secretaries in organizing company board and monthly meetings.
- Administrate the compilation and filing of confidential agreements, share certificates, investment reports, and tax documents.
- Organize and maintain online filing systems such as Dropbox and Evernote.
- Assist Chairman in leisure & business travel planning, liaise with travel agents and airlines and manage travel loyalty programs.
- Monitor incoming invoicing and work with the Accountant to ensure business and household invoices are paid.
- Prepare invoices for director fees and expenses.
- Prepare monthly expenses for company credit cards.
- Ability to take dictation for correspondence on Chairman's behalf.

**About You**:

- 5+ years working as an Executive Assistant at CEO, Group Executive level, or as an Office Manager or Business Manager.
- Possess a high level of integrity, professionalism and discretion.
- Communicates well and respectfully with all people in varying environments
- Demonstrates an understanding of the unique time demands of a Chairman to assist in maintaining balance.
- Intermediate level of technical experience, including but not limited to Google, Office 365, Apple Mac, o Dropbox, Evernote, Microsoft Office - Word, Excel, PowerPoint
- Ability to be flexible and work outside agreed hours if required
- Ability to work remotely

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