Executive - Purchase & Billing

7 days ago

Brisbane, Queensland, Australia Jainam Share Consultants Pvt. Ltd. Full time

Overview
Executive - Purchase & BillingatJainam Share Consultants Pvt.
Ltd.
Location: Head Office
Department: Purchase & Billing - JBL
Employment Type: Full-time
Application status: 4 applications received
Closes On: 5 Sep, 2025
Job Summary
We are seeking a detail-oriented and proactive Admin Purchase Executive to manage and support administrative functions with a strong understanding of accounting principles.
The ideal candidate will be responsible for handling purchase orders, processing purchase invoices, and ensuring smooth day-to-day administrative operations in alignment with company policies.
Key Responsibilities
Administrative Operations: Oversee general administrative tasks such as office maintenance, inventory, vendor coordination, and documentation.
Ensure the efficient functioning of office facilities and support services.
Maintain and update administrative records, files, and reports.
Procurement & Purchase Orders: Create and manage Purchase Orders (POs) in accordance with company guidelines.
Coordinate with vendors and suppliers for procurement needs.
Ensure timely delivery and quality compliance of ordered goods/services.
Maintain records of purchase requests, POs, quotations, and vendor details.
Accounting & Invoicing: Verify and process Purchase Invoices against POs and delivery notes.
Coordinate with the finance/accounting department for payment processing and invoice reconciliation.
Support month-end closing by ensuring all purchase-related documentation is accurate and complete.
Assist in budget tracking and expense reporting for administrative operations.
Compliance & Coordination: Ensure all administrative and procurement activities comply with internal controls and audit requirements.
Liaise with internal departments (HR, Finance, IT) for cross-functional support and process alignment.
Assist in vendor audits, renewals, and contract management.
Requirements
Education: Bachelor's degree in Business Administration, Commerce, or a related field.
Experience: 1–3 years of experience in administration, procurement, or accounting-related roles.
Skills:
Good understanding of basic accounting concepts (invoice verification, ledger entries, etc.).
Proficiency in MS Office (Excel, Word, Outlook); experience with accounting/ERP software (e.g., Tally, SAP, QuickBooks) is a plus.
Strong organizational and communication skills.
Ability to multitask, prioritize responsibilities, and work under minimal supervision.
Preferred Qualifications
Experience in handling vendor contracts and purchase negotiations.
Knowledge of local statutory requirements related to purchases and invoicing.
Familiarity with internal audit processes and document controls.
Job Function
Business Development and Sales
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