Administration Officer

Ballarat Central, VIC, AU, 3350

Administ

**Full-Time (38 Hours Per Week)**
**$33.78-37.35 Per Hour + Salary Packaging**

**About the Role**

Grampians Health is seeking an organised, detail-oriented Administration Officer to support two dynamic General Managers—Access, Performance and Workforce, and Clinical Support and Service Improvement. This is a varied and rewarding role, ideal for someone who thrives in a fast-paced healthcare environment. You'll support critical day-to-day operations and contribute to broader strategic initiatives across the organisation.
- Provide high-level admin support to General Managers
- Organise meetings, take minutes, and track key performance
- Maintain records, manage requisitions and grant invoices
- Support committee prep, travel bookings, and event logistics
- Assist with HR tasks like orientation and performance reviews
- Liaise with internal/external stakeholders and handle enquiries

**Key Responsibilities**
- Deliver accurate and timely executive admin support
- Coordinate meetings, agendas, and minute-taking
- Manage invoices, requisitions, and HR-related admin
- Maintain databases, SharePoint, and document registers
- Ensure records and reports meet compliance requirements
- Support communication, media coordination, and events

**Skills & Experience**
- Proficient in Microsoft Word, Excel, Outlook, PowerPoint
- Strong organisational and multitasking skills
- Excellent written and verbal communication
- Confident minute-taker with high attention to detail
- Experience in admin, project or event coordination desirable

**Interested?**

If you are currently employed at Grampians Health, please ensure you sign in through the 'Employee Login' via the external Careers Page or access the Careers Page via the Intranet before applying.

**About Grampians Health**
Grampians Health provides healthcare to a large region at our campuses based in Ballarat, Dimboola, Edenhope, Horsham and Stawell.

Our mission is to deliver sustainable healthcare tailored to evolving community and workforce needs. We strive to enhance services and careers, providing quality healthcare to rural and regional communities. Joining Grampians Health means being part of a diverse team, with a variety of career opportunities in acute, maternity, mental health, allied health, aged care and support services.

**Culture & Benefits**

At Grampians Health, we recognise our staff are our greatest asset. We are committed to providing a safe and healthy environment for our staff, patients, residents, visitors, volunteers and contractors at all sites.
- Flexible work arrangements and purchase leave opportunities
- Salary packaging for living expenses such as rent/mortgage plus meals, entertainment & holidays
- Access to Staff Fitness program
- Staff rewards and recognition programs

**Ballarat Region**

Ballarat is the largest centre in Western Victoria and the state's fastest growing inland city. Dubbed Australia's most liveable city in 2020, Ballarat is home to first class education, fine dining and boutique shopping. Uniquely located within easy access to Melbourne, Geelong, Bendigo and the Western district, Ballarat is blessed with some of Australia's most significant heritage buildings and natural landscapes. To learn more about Ballarat click here - Visit Ballarat

**Further Information**

All employees must be willing and able to wear Personal Protective Equipment (PPE) when required, which at a minimum is a surgical mask. Additional PPE requirements are role-dependent.

Grampians Health is a child safe organisation, committed to the safety and wellbeing of all children and young people. Grampians Health is committed to providing a diverse and inclusive workforce.