Facilities Coordinator

23 hours ago

Melbourne, Victoria, Australia Hub Australia Full time

Work alongside our Facilities Manager to maintain and improve our premium spaces
- Certified Great Place to Work
- Employee benefits targeted towards personal development, wellness & lifestyle

**Facilities Coordinator (Victoria Portfolio)**

**Reports to**: Facilities Manager (VIC)

**Location**: Melbourne

**Employment type**: Permanent, Full-time

**About Hub Australia**:
Hub Australia provides premium workspaces, business networks, and services across locations in Sydney, Melbourne, Brisbane, Canberra and Adelaide.

Founded and headquartered in Melbourne, Hub has grown to become the largest privately-owned coworking operator in Australia, with over 100 staff and 4000 members ranging from small business and government to non-profit and corporations.

Established in 2011, Hub is a Certified B-Corporation and the first coworking space in Australia to be certified Carbon Neutral with Climate Active. Hub is a fun, energetic, and dynamic environment with plenty of room for growth - as we continue to build the best place to create, share, and work with others, there's a perfect place for you to grow with us.

**Your role**:
Hub Australia is seeking a highly organised and proactive Facilities Coordinator to support the team in managing day-to-day operations of our facilities across Victoria. Sitting within our Property Team, you will collaborate and work closely with each other to assist in day to day operations and align with the larger business strategy.

**Key responsibilities**:

- Conduct regular clubhouse inspections for maintenance issues
- Streamline processes in preparation for portfolio expansion
- Act as the main point of contact for daily facilities communications and report activities to the property team
- Implement new processes, train clubhouse members, onboard vendors
- Rectify any Workplace Health and Safety (WHS) or non-compliant issues promptly and maintain documentation of records and contracts
- Handle daily tickets and queries within Service Level Agreement timeframes, escalating as needed
- Coordinate with external contractors for maintenance and repair work
- Manage facilities budgets and maintain expense records
- Ensure compliance with health and safety regulations
- Assist in managing facilities projects including member add ons and customisation works
- Cooperate with local teams for smooth clubhouse operations

**What You'll Need To Be Successful**:

- At least 2 years of experience in facilities management or related field
- Strong organisational and time management skills
- Excellent communication and interpersonal skills
- First-class customer service skills
- Experience in using a ticketing system with attached SLAs is desirable
- Proven experience in managing budgets and expenses
- Proficient in Microsoft Office and facilities management software
- Ability to work independently and as part of a team

**What you'll be rewarded with**:

- Being a key member of an energetic, dynamic, and fun team who stands for more than their bottom line
- Working among the best organisations in Australia as a certified Great Place to Work
- Being part of a B Corp and certified carbon neutral company with a vision and plan to use Hub Australia as a force for social and environmental good, and to make a difference in the world
- A personalised training and professional development program to grow your skills and career
- Support to make a social and environmental impact with paid volunteer leave each year
- An invitation to our biannual company-wide conference, where you will meet all your teammates and have a lot of fun

  • Facilities Coordinator

    7 days ago

    Melbourne, Victoria, Australia Knight Facilities Management Full time $60,000 - $80,000 per year

    The Company Knight Facilities Management is a global leader in facilities support services, operating in 13 countries with over 5,000 employees. Since expanding into Australia in 2009, Knight FM has established a presence in all states and territories, delivering comprehensive FM services. We are committed to fostering workplace diversity and providing...

  • Facilities Manager

    4 days ago

    Melbourne, Victoria, Australia City Facilities Management Full time

    City FM Australia (City) provide world leading Facilities Management, Engineering and Energy solutions which ensure safe, successful and sustainable outcomes, on time and on budget for our partners.The Opportunity:Are you a strategic thinker with a passion for operational excellence and stakeholder engagement?Are you looking to take the next step in your...

  • Facilities Coordinator

    4 days ago

    Melbourne, Victoria, Australia Framestore Full time

    Framestore is looking for a highly organised and detail oriented Facilities Coordinator to assist with the management of the Melbourne studio facility. The central focus of the role is to create an exceptional studio environment where our teams and clients enjoy spending time.The Facilities Coordinator maintains the smooth and efficient day-to-day running of...

  • Facilities Coordinator

    4 days ago

    Melbourne, Victoria, Australia beBeeFacilities Full time $80,000 - $100,000

    Job Opportunity: Facilities CoordinatorAbout the Role:We are seeking a diligent and detail-focused Facilities Coordinator to join our organisation. This role is ideal for an individual with experience in facilities, maintenance coordination, or customer service who thrives in a dynamic environment.Key Responsibilities:Maintain building and equipment...

  • Facilities Coordinator

    7 days ago

    Melbourne, Victoria, Australia Monash Health Full time $104,000 - $130,878 per year

    Join Monash Health's Facilities & Engineering Team - Planned and Reactive Maintenance Coordinator OpportunitiesAre you ready to play a vital role in keeping our hospitals running safely and efficiently? Monash Health is seeking two experienced and motivated Facilities Coordinators to join our dynamic Engineering & Infrastructure team - one focused on Planned...

  • Facilities Coordinator

    4 days ago

    Melbourne, Victoria, Australia Hays Full time

    Opportunity to work on a temporary assignment with a notable state government authority**Your new company**Are you passionate about maintaining efficient and well-managed facilities while providing exceptional customer service? Do you thrive in a dynamic work environment where you can contribute to the smooth operation of a State Government department? If...

  • Facilities Coordinator

    4 days ago

    Melbourne, Victoria, Australia Monash Health Full time

    Job Requisition ID: 5191- Legal Entity: Monash Health- Location: Clayton, VIC, AU, 3168- Employment Type: Full Time- Posting Date: 16 Jul 2025**Monash Health is a great place to work**Monash Health is Victoria's largest and most comprehensive health service. For more than 170 years, Monash Health and its predecessors have provided safe, high-quality...

  • Facilities Coordinator

    2 days ago

    Melbourne, Victoria, Australia Ventura Bus Lines Full time

    **About Ventura**:Ventura has been moving people since 1924 and is the largest privately-owned Bus Company in Melbourne. We have been providing dependable, friendly and sustainable bus services for more than 98 years Today Ventura has more than 1600 employees and over 900 buses and coaches and carries more than 30 million customers across Melbourne each...

  • Facilities Coordinator

    4 days ago

    Melbourne, Victoria, Australia beBeeFacilities Full time $63,000 - $67,000

    Job Title: Facilities CoordinatorWe are seeking a highly organized and detail-oriented Facilities Coordinator to join our team. As a key member of our operations group, you will provide administrative support for the management of our facilities.Your primary responsibilities will include:Managing work orders and maintaining accurate recordsCommunicating with...

  • Facilities Coordinator

    3 days ago

    Melbourne, Victoria, Australia Computershare Full time

    **Location: Melbourne, Australia (Hybrid)**This is a hybrid position primarily based in Melbourne. We're committed to your flexibility and wellbeing and our hybrid strategy currently requires three days a week in the office, giving you the option to work remotely for some of your working week. **Find out more about our culture of flexible working****We give...