Project Administrator

Overview
We are a successful civil contracting business operating in Australia for over 35 years. We combine the agility and personal connection of a Tier 2 with the expertise and resources of a world-class company, VINCI. This gives our employees and clients the best of three worlds as we deliver major infrastructure projects.
Be part of the Eastern Freeway - Hoddle to Burke Alliance and help deliver one of Melbourne's most exciting transport upgrades. We're transforming the Eastern Freeway with major upgrades to make travel smoother, safer, and more connected for the east. From big engineering moments to community-focused design, this project offers the opportunity to make a real difference.
As a progressive civil engineering firm, we engage, enable and empower our people to be better. With you, we are altogether stronger in building the future we want.
The Role
We are seeking a proactive and detail-oriented
Project Administrator
to join our team. You will provide essential administrative and commercial support to ensure smooth project delivery, including document control, correspondence, and meeting coordination. You will manage job costing activities such as subcontractor invoices, progress claims, and payment schedules, and oversee site logistics including vehicles, plant, equipment, and leave registers. With a focus on financial accuracy, you will assist with cost forecasting, supplier reconciliations, and purchasing. The ideal candidate will bring strong organisational skills, attention to detail, and a commitment to the project's safety, quality, and compliance standards.
Responsibilities
Provide day-to-day administrative and commercial support to the project team, including document control, correspondence, and meeting coordination.
Manage job costing activities, including data entry of dockets, subcontractor invoices, progress claims, and payment schedules.
Oversee site logistics and registers, including vehicles, plant, equipment, and project leave records.
Support financial controls and reporting, such as invoice checking, supplier reconciliations, purchasing, and cost forecasting.
Uphold safety, quality, and compliance standards, ensuring adherence to policies, procedures, and regulatory requirements.
Qualifications
Certificate III in Business Administration or equivalent.
Proven experience in job costing, purchasing, and accounts, ideally within the construction or infrastructure sector.
Advanced data entry skills with a strong focus on speed, accuracy, and attention to detail.
Experience with Viewpoint or similar job costing programs; intermediate to advanced Microsoft Office skills.
Current C-Class Driver's Licence.
Benefits
Health & wellbeing – discounted health insurance, seasonal vaccinations, wellness discounts, fertility benefit and employee assistance program (EAP).
Time for life / work-life balance – birthday leave, purchased leave program, paid parental leave and flexible work arrangements.
Financial wellbeing – competitive remuneration, annual performance bonuses, salary continuance insurance and employee share program.
Career development – training, mentoring programs, and leadership development program.
Many of our projects are located in regional areas; therefore all applicants must hold a current Driver's Licence and have their own transport.
Seymour Whyte is an Equal Opportunity Employer, and we encourage applications from candidates with diverse backgrounds, including veterans. We are committed to an inclusive culture that embraces differences and provides opportunities to grow and be valued. We strive for a workplace that is balanced and fair for all.
Next steps
Submit your CV online to apply for this role.
All successful applicants will be required to undergo a pre-employment medical and criminal history check.
Applications will only be accepted from candidates who have the right to work in Australia.
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To learn more about us, visit
Reference code:
Our internal Talent Acquisition team is managing this role; applications will not be accepted from recruitment agencies.
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