Assistant Company Secretary

4 days ago

Sydney, New South Wales, Australia Link Group Full time

**Overview**

The Assistant Company Secretary will report to the General Counsel & Company Secretary and provide support to Link Group Board and Link Group Committees as well as act as assistant company secretary to subsidiary boards and committees.

The role collaborates broadly across the Legal, Compliance & Governance team and other business functions to provide governance and board support as well as general administrative support.

**Key Accountabilities and main responsibilities**

Operational Management
- Providing proactive, professional, accurate, timely and efficient corporate governance and administrative support to the Link Group Board and Committees
- Working collaboratively with the Leadership Team and other stakeholders for the preparation of board and committee papers and meetings
- Assisting with new Director induction processes, including preparing required documentation and induction meetings; on-boarding new Non-Executive Directors to Link Group, including ensuring necessary access, required onboarding forms; and any other administrative related matters
- Managing corporate actions including half and full year filings, dividends, Annual Report, AGM and preparing ASX documentation
- Maintaining the company records, including an accurate and up to date corporate structure chart; managing required ASIC filings; managing the annual review process, including reviewing accuracy of company statements and drafting of solvency resolutions; and drafting any required subsidiary resolutions for review by the company secretary
- Delivering against information requests for company secretarial records from various stakeholders
- Taking minutes of certain subsidiary boards

**Experience & Personal Attributes**
- Previous experience in an Assistant Company Secretary at an ASX listed company.
- Demonstrated experience developing, implementing and monitoring a range of policies, procedures and governance frameworks and structures
- Strong understanding of the ASX Listing Rules, and ASIC reporting requirements for Australian Companies
- Experience using Diligent.
- Accuracy and attention to detail
- Ability to work under pressure and to multiple deadlines.
- Ability to work confidentially and with the utmost discretion
- Experience of developing and nurturing strong stakeholder relationships.

Link Group is a leading fund administration and share registry specialist. We are a market leading provider of technology-enabled administration solutions, continually developing our offerings to expand with our clients' needs. Since our inception, Link Group has been entrusted by clients to handle sensitive data in a secure and confidential manner. Our core businesses of fund administration and securities registration are complemented by our expertise in digital solutions and data analytics.

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