Project Administrator

2 days ago

Sydney, New South Wales, Australia Rwdi Full time

**Project Administrator**

Sydney, NSW

RWDI, a leader in climate and environmental engineering consulting, has been helping clients tackle complex challenges in the built environment for over 50 years. We take on the tallest towers, the longest bridges, complex infrastructure and industrial projects located on every single continent. We need you to help us support our clients so that together we can help build a more sustainable future.

If you are interested in learning more about our company culture, please visit our LinkedIn Life Page.

We are seeking an organised and enthusiastic person to join our **Sydney** Project Delivery team as a **Project Administrator**. This role has a variety of project administration duties that will keep you busy and will continuously provide you with exciting challenges.

You will help support a small team of Project Managers with administration of project documentation and team engagement, assisting with the preparation of proposals, keeping our project accounting up to date and ensuring that client follow-up takes place.

The successful applicant is likely to be a confident, self-motivated individual who can work well as part of a small team within the Project Delivery group. Communications skills will be important both within the team and with external clients.

**The role includes but is not limited to**:
**Administration Duties**
- Perform a variety of project administration duties related to the support of successful project delivery and the general functioning of our office.
- Assisting with the preparation of tender documents.
- Ensuring that quality assurances are completed and recorded.
- Format and proofread memoranda, reports, letters.

**Project Delivery Support**
- Assist the Project Managers in defining the project plan, activities, milestones, and resource requirements.
- Track scope changes and approved change orders and communicates them to the project team and clients as required.
- Initiate and approve invoicing according to contract terms.
- Complete the project closeout process.
- Provide marketing administrative support.

**Stakeholder Assistance / Client Support / Client Duties**
- Prepare clients' status reports of project milestones.
- Actively involved in recovering receivables.
- Meet and exceed client expectations and project milestones.
- Background in Administrative support.
- Exceptional organisational, analytical skills and attention to detail.
- Ability to deliver on commitments and exceed expectations.
- Excellent written, communication and collaboration skills.
- Excellent capabilities with word processing and spreadsheet software.
- Experience in developing and maintaining excellent working relationships with both internal and external stakeholders.
- Ability to occasionally work flexible hours to meet deadlines and accommodate clients and colleagues in varying time zones.
- Ability to successfully meet milestones/deadlines.
- Desire and ability to work in and contribute to project teams.
- A passion to work collaboratively in a fast-paced team environment.

**What we can offer you**:

- An opportunity to work with highly experienced Industry Leaders.
- A variety of growth and development opportunities, ongoing training, support and guidance.
- Employee Assistance Program and Health and well-being initiatives.
- Flexible work arrangements and hybrid working available.

Please submit your resume at the following link:
**Salary**: Commensurate with experience.

RWDI endorses and practices the principles of equal opportunity employment. We are committed to diversity and inclusion.

  • Project Administration Support Role

    5 days ago

    Sydney, New South Wales, Australia beBee Administrator Full time $83,000 - $111,500

    Administrative Support Specialist Job DescriptionTo achieve program/project objectives, we are seeking an Administrative Support Specialist to collaborate with our Project Management team on an ongoing basis.Key Responsibilities:Collaborate with the Project Management team to manage administrative work required to achieve program/project objectives.Develop...

  • Project Manager

    1 week ago

    Sydney, New South Wales, Australia beBeeContract Administrator Full time $160,000 - $200,000

    Our organization is committed to delivering exceptional results on landmark projects across Australia.We have a strong track record of successfully completing major building developments, with a focus on collaboration and teamwork.The OpportunityAs a key member of our project team, you will be responsible for:Coordinating with clients and project...

  • Project Administrator

    7 days ago

    Sydney, New South Wales, Australia Empire Project Management Services Full time US$80,000 - US$100,000 per year

    Role Description:The Project Administrator role is closely aligned with a Contracts Administrator, and will be critical in managing the commercial and documentation flow of the project. You will be responsible for preparing subcontractor contracts, tracking approvals through head office, and maintaining accurate records for purchase orders, variations, and...

  • Project Coordination And Administration

    5 days ago

    Sydney, New South Wales, Australia Goodworks Project Pty Ltd Full time

    Employee's Duties:A Project Coordination works closely with project team members, managers and leads to help deliver major organisational projects efficiently- Sharing relevant documentation and reports with project teams- Providing information and regular support to stakeholders- Being point of contact for various working groups- Developing in-depth...

  • Project Coordination And Administration

    3 hours ago

    Sydney, New South Wales, Australia Goodworks Project Pty Ltd Full time

    Employee's Duties:A Project Coordination works closely with project team members, managers and leads to help deliver major organisational projects efficiently- Sharing relevant documentation and reports with project teams- Providing information and regular support to stakeholders- Being point of contact for various working groups- Developing in-depth...

  • Construction Project Manager

    1 week ago

    Sydney, New South Wales, Australia beBeeContract Administrator Full time $100,000 - $160,000

    Project CoordinatorWe are seeking a skilled and detail-oriented Project Coordinator to join our team. The successful candidate will be responsible for supporting the project through various stages, ensuring timely completion and delivering high-quality results.Key Responsibilities:Coordinate project activities, including meetings, site visits, and...

  • Project Coordinator Opportunity

    2 days ago

    Sydney, New South Wales, Australia beBeeContract Administrator Full time $100,000 - $180,000

    Project Coordinator OpportunityWe are seeking a skilled professional to support the successful delivery of projects across various sites.Attend project meetings to ensure effective communication and collaboration among stakeholdersCoordinate procurement activities, including tender processes and contract managementManage project documentation, including...

  • Lead Commercial Contracts Specialist

    1 week ago

    Sydney, New South Wales, Australia beBeeContract Administrator Full time $165,000 - $250,000

    Job DescriptionThe company is a leading commercial construction firm with over 30 years of experience delivering high-profile projects across Sydney and Melbourne. They're renowned for their integrated approach, strong client relationships, and award-winning delivery in sectors such as hospitality, accommodation, commercial, and institutional builds.They...

  • Construction Administrator

    7 days ago

    Sydney, New South Wales, Australia The Hire Project Full time $104,000 - $130,878 per year

    The Opportunity: A great opportunity exists for a capable and organised Construction Administrator / Personal Assistantto join a close-knit, family-owned property development business based in Western Sydney. Known for their strong reputation in the industry, the team prides themselves on delivering high-quality residential projects.This role is suited to a...

  • Bookkeeper And Administrator

    4 days ago

    Sydney, New South Wales, Australia Goodworks Project Pty Ltd Full time

    Employee's Duties:A Project Coordination works closely with project team members, managers and leads to help deliver major organisational projects efficiently- Sharing relevant documentation and reports with project teams- Providing information and regular support to stakeholders- Being point of contact for various working groups- Developing in-depth...