Ea & Office Manager

Full time role: based at the Cronulla office (Sutherland Shire)
- Must have previous experience within an EA role supporting at Director level
- Be part of an award-winning, prestigious and market leading business

**_Please follow the recruitment process of dealing directly with Highland Property Group's HR Team, otherwise you won't be considered for the role._**

**About Sammut Group**

**An unwavering pursuit of excellence has been proudly passed down through the generations of the Sammut family.** Over 40 years ago, Paul Sammut, a prolific builder who created more than 200 homes across NSW, was the
**founding pillar and the driving force behind the vision** for the broader enterprise; creating properties, precincts and destinations which surpassed the norms and expectations of an emerging industry at the time. From generously oversized apartments with expansive balconies and luxurious landscaping that elevates neighbourhood standards,

**Building on their father's legacy, brothers Allen and John Sammut established Sammut Developments in 1993**, creating a full-service property development business. In 2019, the third generation joined the business, with
**Julian Sammut taking on the role of Chief Operating Officer.** Together the directors have evolved the company to become Sammut Group, diversifying their project portfolio and
**creating new standards of experiential luxury and legacy** across major residential, commercial and hospitality-centred ventures. Sammut Group has a circa $1B pipeline of upcoming work across multiple projects including high-end residential, commercial, hospitality and retail developments in New South Wales and Queensland.

**What this role requires**

***
This role is working as an
**EA & Office Manager to the Directors** within the building / project development industry. We are a multi award winning business and have been established for 30 years. We are one of NSW's most successful and prestigious family-owned developer groups.

Based at our Cronulla Head Office, this EA & Office Manager role requires someone with
**exceptional skills in setting up and running an office, as well as detailed organisational skills managing the personal and business life of the 2 founding directors.** We are a company with strong values, a positive, collaborative, and respectful culture within a small but committed, loyal yet extremely busy team.

**Duties include, but not limited to**:
***
Executive Assistance:

- Perform all secretarial support activities requested by CEO & COO
- Keep and manage diaries, with a high level of accuracy, autonomy and priority setting, liaising with Directors and other departments to set routine and on-request meetings
- Liaise with departments to ensure a smooth flow of data and information
- Arrange meetings, create agenda proposals, prepare support presentations, booking rooms and conference facilities and supervising all organisational aspects
- Liaise with and provide assistance to colleagues on specific special projects
- Liaise with colleague and external agencies to organise business travel (including but not limited to finalise schedule, collect relevant support documents, choose and reserve flights, arrange hotel bookings, health declaration information), monitoring T&E costs and compliance with budget
- Produce correspondence and documents, ensure distribution and keep file of incoming and outgoing documents, presentations and records
- Manage travel requests and expense reports on the appropriate systems
- Assist in the follow up of invoices and payments
- Run ad hoc errands for Directors when required (e.g., dry cleaning, gifts etc.)
- Assistance with marketing collateral and communicate with outsourced PR and Marketing agencies
- Proofing social posts prior to Director's approval
- Organising and managing company events and participation in external events
- Organising and liaising with charity/community work
- Communicate with website developer any updates that is required

Office Manager:

- Active participation in office management, including handling general administrative tasks
- Organise and prepare meeting schedules for various departments
- Ensure meeting spaces are properly prepared ahead of schedule
- Manage office equipment and supplies and ordering new equipment and supplies as needed including but not limited to stationary, kitchen consumables, first aid supplies
- Work collaboratively with other departments to help solve clerical issues
- Manage supplier relationships for uniforms, company merchandise, printers etc.

**Qualifications and skill set**:

- Previous experience as an Executive Assistant or Personal Assistant
- Exceptional organisation and prioritising skills
- Impeccable verbal and written communication skills
- Ability to work under pressure in a fast-paced environment and juggle a range of diverse tasks, projects and priorities
- Must be able to handle confidential information with the utmost discretion
- Tech savvy,