Administration Officer

2 days ago

Melbourne, Victoria, Australia Department Of Defence Full time

The key duties of the position include:
The Role
The APS 4 Admin Officer is accountable under limited direction to perform and achieve moderately complex procedural, operational, administrative and business support work within Joint Training Command Headquarters.
The role requires delivery of administrative support to the Senior Executive team; this includes managing the appointment diary and meeting arrangements.
This includes coordinating meetings, briefing and travel arrangements; preparing the Commander's briefing materials; coordination of Commander's schedule and correspondence.
They will perform 'front of office' support functions, including greeting visitors, and preparing meeting rooms.
Liaise with stakeholders and visitors of all levels, building good working relationships and providing a point of contact for assistance and general enquiries.
About our Team
Joint Training Command (JTC) is the Headquarters for the Defence Force Schools of Signals, Intelligence, Policing, Music, and Space & Cyber.
The APS 4 Administration Officer will support the Headquarters.
This team consistently delivers a high standard of outputs and each role within the team contributes to supporting the delivery of capability.
Working within JTC you will be a key team member, where you will communicate effectively and build Relationships across a broad stakeholder base.
This position will be located at Simpson Barracks, Macleod VIC.
Our Ideal Candidate
The ideal candidate will possess exceptional organisational and time management skills, a keen attention to detail, and the ability to handle sensitive information with discretion and professionalism.
Will demonstrate the following skills and attributes:
Excellent interpersonal skills.
Ability to work in a team environment.
Ability to achieve deadlines and manage competing priorities.
Strong written and verbal communication skills.
The individual will have the ability to manage competing priorities, and communicate effectively, to build relationships across a broad stakeholder base.
The successful candidate must be willing and able to obtain and maintain a Negative Vetting Level 1 Security Clearance.
Eligibility
Security Clearance:
Applicants must be able to obtain and maintain a security clearance at "Negative Vetting Level 1".
Getting to know the Department of Defence
The Department of Defence employs around 18,000 Australian Public Service (APS) employees.
Defence APS employees work in a wide variety of critical roles, Australia wide, enabling our three services Navy, Army and Air Force, to do their job.
Defence has a range of Australian Public Service (APS) career opportunities that offer interesting, challenging, and unique work.
Our workforce includes administrative support, accountants, intelligence analysts, engineers, policy advisors, graphic designers, lawyers, social workers, IT specialists and contract managers to name a few.
We offer a rewarding career that includes professional development, work-life balance, recognition, a flexible and supportive work environment and a diverse workforce.
To find out more about a career with Defence please visit

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