Executive Assistant

• Salary Packaging: Package up to $15,900 of your pre-tax income and boost your take-home pay
• Meals & Accommodation: Package up to $2,650 for dining and holidays expenses
• Maxxia Rewards: Enjoy a huge range of discounts through our salary packaging partner
• Fitness Passport: Discounted access to gym and aquatic centres
• Health Insurance: Exclusive HCF discounts
• Career Growth: Genuine opportunities for growth and career development
• EAP Support: Free, confidential counselling and wellbeing support

About us..

At Royal Rehab we're redefining health and wellbeing.

A leading charity with over 125 years of innovation in rehabilitation and community support services, we are committed to empowering individuals to achieve their health goals through evidence-based care and lifestyle medicine.

Royal Rehab is renowned for our focus on research and innovation and sits uniquely as a provider of advanced rehabilitation and disability services including supported accommodation, private rehabilitation hospitals, a purpose-built resort for people with spinal cord injury and community services.

We offer a vibrant, inclusive culture the values your expertise.

About the role..

Based Full-Time in our corporate office in Milsons Point, the Executive Assistant will deliver high-level executive, secretarial, and administrative support to the Chief Operating Officer, Chief People Officer and Chief Financial Officer and other Senior leadership as required from time to time.

Reporting directly to the Chief Operating Officer with a broad portfolio this role will also provide support to the COO's direct reports across various business units, coordinating workflows and assisting leaders with competing priorities.

Key responsibilities include:

• Manage diaries and coordinate meetings
• Organise and book travel arrangements
• Monitor travel spend and manage related reporting
• Process expenses and credit card reconciliations
• Support the delivery of office projects and events
• Act as a key point of contact for internal and external stakeholders
• Ensure effective communication across the business
• Maintain confidentiality and professionalism at all times
• Contribute to the smooth running of daily business operations

About you..

We seek a self-motivated and friendly Executive Assistant who is proactive, highly organised, and committed to providing exceptional support to our senior leadership team — ensuring seamless operations, effective stakeholder engagement, and embracing that no task is too small.

Essential Criteria:

• 2+ years' Executive or Senior Leadership support
• Strong organisation and priority management
• Discretion, professionalism, and confidentiality
• Skilled in minute-taking and meeting documentation
• Calendar and forward planning expertise
• Office management and event coordination
• Excellent communication; Microsoft Office proficiency
• Strong stakeholder relationships and judgement
• Independent, proactive, solutions-focused
• Flexible team player across business units
• Alignment with purpose, vision, and values
• Current NSW Driver's Licence

Your Royal Rewards...

• Salary Packaging: Lower your taxable income and increase your take-home pay
• Benefits: Fitness Passport & HCF Private Health Insurance discounts
• Maxxia Rewards: Enjoy a huge range of discounts through our salary packaging partner
• Career growth: Genuine career opportunities
• Work life balance: Flexible work arrangements
• Salary: Competitive remuneration
• Employee Assistance Program: Access to professional counselling and coaching for you and your immediate family
• Leadership: Supportive and experienced leadership team
• Culture: Friendly and close-knit team environment

We know diversity makes Royal Rehab a great place to work, and we are committed to building an inclusive workplace culture that reflects the people we serve. We encourage applications from all members of our community, including Aboriginal and Torres Strait Islander peoples, LGBTIQA+ individuals, people with disability, and those from culturally and linguistically diverse backgrounds.

If you require any adjustments to participate equitably in the recruitment process, or to support you in the workplace should you be successful, please let us know. We are committed to creating an inclusive and accessible environment where all individuals can thrive.

What's next..

If this sounds like the perfect role for you, address the essential criteria in your cover letter and APPLY NOW to start your journey with us

Please note, only applicants that address this essential criteria will be considered.

Visit our Royal Rehab careers page for more information:

The successful applicant will be required to provide and undergo pre-employment checks including but not limited to a current criminal record check, working with children check, employment history and referee checks. Vaccination against infectious diseases is strongly encouraged.