Executive Assistant Office Management

2 weeks ago

Brighton, Victoria, Australia Brook Recruitment Full time

About the Company

A boutique Melbourne-based property developer is looking for an experienced Office Manager and EA. This organisation delivers thoughtfully designed residential and commercial projects with a strong commitment to quality, sustainability and community impact. Their work is grounded in transparency, ethical practices and meaningful collaboration with leading architects, designers and builders. With decades of combined expertise across development and construction, they pride themselves on creating enduring spaces and long-term value for clients and the community.

About the Role

We are seeking a polished and proactive Office Manager / Executive Assistant to support the Directors and ensure seamless day-to-day operations. This is a varied role providing executive support, overseeing office management, and assisting with occasional personal-assistant tasks.

You'll be central to keeping the business running smoothly — managing priorities, communication, coordination and workflow across a small, high-performing team.

Key Responsibilities

  • Provide high-level executive support to Directors, including email management, calendar coordination, scheduling and travel.
  • Oversee daily office operations, ensuring a professional, organised and efficient working environment.
  • Manage office kitchen, meeting rooms and facilities.
  • Coordinate meetings, events and travel logistics; liaise with internal and external stakeholders including architects, contractors, partners and clients.
  • Prepare high-quality communication, reports and presentations; support strategic initiatives with documentation and follow-up.
  • Identify opportunities to streamline processes and improve operational efficiency.
  • Undertake ad-hoc personal-assistant tasks to support the Directors where required.
  • Maintain strong internal communication and contribute to a positive, collaborative team culture.

Requirements

  • Proven experience supporting senior leaders with calendar management, correspondence and prioritisation.
  • Experience in a dual Office Manager / EA role or similar position within a small, fast-paced environment.
  • Highly organised with exceptional attention to detail, reliability and follow-through.
  • Strong written and verbal communication skills, with the ability to confidently engage with clients, partners and external stakeholders.
  • Proactive, solutions-focused mindset with the ability to anticipate needs and improve processes.
  • Ability to manage competing priorities, handle confidential matters with discretion and adapt to shifting business demands.
  • Comfortable assisting with occasional personal tasks as part of a broader executive support function.

How to Apply

Click APPLY or email your resume to  

For a confidential conversation, please contact Narule on

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