Project Administrator

About us:

Talis Consultants is a multi-disciplinary consultancy based in WA, Victoria, and NSW. We provide specialist consultancy services in Engineering, Environmental Services, Waste Management, Spatial Intelligence and Asset Management.

We are seeking a Project Administrator to join our Support Services Team on a full-time basis. This position will be based in our WA office in Leederville, Perth.

The position duties include, but are not limited to:

· Provision of input into preparation of project documents and quote\tender submissions,

· Reviewing and negotiating client and project contracts to ensure compliance and mitigate risks,

· Administering projects from initiation to completion, including billing, reconciliations, and reporting to ensure seamless workflow,

· Addressing inquiries and resolving issues related to projects with professionalism and efficiency,

· Participate in cost control activities across multiple projects to assist project managers to complete projects within budget,

· Assist project managers with calculating charge-out rates and compiling project costing spreadsheets,

· Review and assist project managers with documentation for project variations,

· Conducting data collection and analysis for projects being undertaken, and reporting on project outcomes,

· Collaborating with Project Managers, Engineering staff and clients to ensure project goals are achieved,

· Analysis of and reporting on financial outcomes of multiple projects to the operational director,

· Organising project mobilisation and associated logistics, including transportation and accommodation arrangements,

· Serving as the primary point of contact for staff and contractors, offering necessary support and information to facilitate efficient project operations,

· Undertaking both structured and ad-hoc Quality Assurance tasks and internal audits to ensure project level quality objectives are achieved,

· Contributing to overall project compliance with company management systems, including Quality, Work, Health, and Safety protocols,

· Inputting and maintaining project data into relevant systems, databases, and spreadsheets, and any other relevant company documentation,

· Weekly review and reporting on time sheets for project teams, to assist the project manager coordinate resources across multiple projects,

· Executing all reasonable instructions received from leadership group, as well as reporting back any relevant project progress and information.

Position requirements:

· A bachelor's degree or higher qualification in a related area

· Postgraduate studies in financial accounting

· Experience with Project Management and Accounting Software

· AQF Diploma or higher in Project Management

· A minimum of 2 years working in a professional environment

· Previous experience working in project administration (ideally in an Engineering consultancy firm)

· Excellent organisational and time management skills

· Advanced skills and experience using the Microsoft suite of products (Word, Excel,

Outlook, etc)

· Excellent communication skills, both written and spoken

· Exceptional problem-solving and negotiation skills

· Strong understanding in the application of ISO 9001 standards

· Demonstrated adaptability and resilience in fast-paced, dynamic work environments

· Positive attitude, strong work mentality with flexibility and willingness to learn

Remuneration:

· Salary range for this role will be between $80k and $90k

Apply:

To express interest in this opportunity, please email your resume and a cover letter outlining your skills and experience through the 'Apply Now' function below. Please note only suitable candidates will be contacted.

Job Type: Full-time

Pay: $80,000.00 – $90,000.00 per year

Work Authorisation:

• Australia (Required)

Work Location: In person