Coordinator, People

Consilio stands as the global leader in eDiscovery, document review, flexible legal talent, and legal advisory & transformation consulting services. With its Consilio Complete suite of capabilities, the company empowers multinational law firms and corporations using innovative software, cost-effective managed services, and deep legal and regulatory industry expertise.

Why Join Us:

• Be part of a collaborative and innovative work environment.
• Opportunity for professional growth and development .
• Competitive salary and benefits package.
• Contribute to shaping the future of our software development processes.

About the Role:
This role is responsible for supporting the smooth running of People & Development initiatives across Australia, with a specific focus on our Sydney team. You will receive exposure to all elements of the employment lifecycle, including coordinating recruitment administration, onboarding and offboarding processes for staff, wellbeing initiatives, staff engagement, event planning, payroll support, and general administration support to our secondees. You will also provide general administrative support to our Sydney office to facilitate its smooth running.

Responsibilities
People & Development

• Deliver administrative and coordination support across the employment lifecycle for Australia secondees.
• Facilitate HR inductions for new Sydney secondees and manage end-to-end onboarding and offboarding processes.
• Act as the first point of contact for secondees, assisting with IT troubleshooting, payroll queries, and general support.
• Conduct reference checks for paralegals and lawyers to support the recruitment of flex talent across Australia.
• Coordinate external background checks, including Criminal History Checks, as required.
• Migrate candidate applications from SEEK into the ATS platform (Bulhorn) and maintain accurate records.
• Support ATS audits, maintain HR files in SharePoint, and contribute to ongoing process improvements.
• Regularly update candidate, secondee, and talent pool data within Bullhorn.
• Maintain and update LOD secondee profiles following assignment completion.
• Assist the People & Development team in verifying practising status of lawyers and liaise with relevant Law Societies.
• Coordinate annual practising certificate renewals and reimbursements for Sydney-based lawyers (and other offices as needed).
• Manage ACC and LexisNexis memberships for eligible Sydney lawyers and consultants.
• Support staff engagement initiatives, including coordinating birthday vouchers and general gifts, and supporting broader projects to increase the engagement of staff.
• Upload monthly expense reports on behalf of Australia-based secondees.
• Contribute to process improvement initiatives across the People & Development function.
• Oversee time reporting processes for secondees across Australia.

Event Planning

• Work closely with the national P&D and CS teams to plan out yearly events for secondees and clients, including EOFY and Christmas dinners, CLEs, GC lunches, Life with Law sessions etc.
• Liaise directly with venues for bookings and manage diary invites and RSVPs.

Office Administration

• Other general administrative duties for Australia offices as required, including arranging couriers, stationary ordering, office furniture ordering, managing office mail, business cards, scanning and filing as required.
• Liaise with building management as required and maintain Fire Warden responsibilities.

Qualifications
Key Performance Indicators

• Strong communication skills
• Proactivity and attitude
• Organisational skills and responsiveness
• Being able to locate information quickly when needed
• Solutions focussed
• Attention to detail
• Feedback from HQ Team
• Ability to coordinate team processes and procedures efficiently

Key Relationships

• Director, People & Development
• Managing Director Australia
• Australia People & Development Team
• Australia Client Solutions Team
• Australia based lawyers and consultants
• Australia HQ Team

Qualifications/Key Skills Required

• Tertiary qualifications in business, administration and/or human resource management
• Self-motivated, positive, organised and detail orientated and able to manage multiple and changing priorities
• Intermediate to advanced computer skills including Word, Excel, MS Outlook and PowerPoint
• Strong communications skills and the ability to get along well with others in a small team
• Demonstrated experience in similar role, ideally in professional services or recruitment related business

Consilio's True North Values
Excellence -
We strive to make every client our advocate

Passion -
We DO because we CARE.

Collaboration -
We win together through teamwork and communication.

Agility -
We flex, adapt and embrace change.

People -
We value, respect and invest in our teammates.

Vision -
We create clarity of purpose and a clear path forward.

Consilio, LLC is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.