Events Coordinator
16 hours ago
Overview
This is a hands-on events role within a respected not-for-profit organisation based in the heart of Sydney's CBD, close to Town Hall Station and Gadigal Metro Station. It is ideal for an emerging professional with experience in event coordination who is ready to grow their skills in a dynamic, team-oriented environment. While the position is primarily focused on events, some experience in facility or venue operations will be highly regarded, as it can further support the successful delivery of our programs.
The primary focus of the role is to assist in the planning and execution of in-house events, as well as support events hosted by external parties who hire the venue. The role also includes liaising with maintenance personnel to keep the venue presentable, functional, and event-ready at all times, an important element of successful events.
Working closely with the General Manager and a small, collaborative team, the Events Coordinator will also contribute to a range of administrative and operational tasks across the organisation. This is a valuable opportunity for someone looking to build a career in events while gaining broad organisational exposure in a supportive not-for-profit environment.
Key Responsibilities
- Support the end-to-end coordination of in-house events, including arranging and ordering required supplies, equipment, and services
- Assist with the coordination, preparation of quotes, and smooth delivery of events hosted by external venue hirers
- Liaise with caterers, suppliers, internal stakeholders, and venue staff, including managing logistics for deliveries and post-event pack-down and departure
- Engage with prospective clients interested in hiring the venue and assist with bookings
- Coordinate tours of the facility
- Assist with room setup, AV requirements, run sheets, and event logistics
- Provide high-level service to members, visitors, and hirers, responding to general enquiries
- Maintain event records and bookings and manage post-event feedback
- Coordinate with maintenance teams to ensure the venue is kept in excellent condition, under the direction of the GM or their delegate
- Provide general administrative and operational assistance to other staff as needed
What We're Looking For
- Some experience in events, hospitality, facilities, or administrative support
- Excellent communication and interpersonal skills
- Strong organisational skills and attention to detail
- A team player with a proactive, can-do attitude
- Willingness to take initiative and assist where needed
- An interest in developing a career in events within a broader operational context
- Formal training in event planning preferred
Why Join Us
This is a unique opportunity to coordinate events within a respected not-for-profit organisation whose activities extend well beyond event management. You'll work on events hosted by both the organisation and external clients, while also gaining valuable exposure to the broader day-to-day operations that support our mission. You'll be part of a supportive team, develop a broad and transferable skill set, and play a key role in ensuring the continued success of our events and the quality of our venue.
Other information
The successful candidate will be required to undergo relevant background checks, subject to obtaining informed consent.
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