Casual Campaign: Administration Officer, Research Office

Work type:Casual

• Up to 4 months duration
• Full time/Part-time, casual position for an immediate start
• Higher Education Officer Level 5 casual rate $52.28 per hour + super
• Based on site at Melbourne (Bundoora) campus
• Work with inspiring people who are driven to make a difference

Duties:

• Administer a portfolio of templated research and consultancy contracts including liaising with Legal Services, researchers, students, Colleges and Finance and Industry Partners including project set up and milestone monitoring.
• Coordinate allocated project milestones using PRIME including liaising with researchers and finance to ensure timely delivery of services including the administration of contract variations.
• Coordinate and maintain up-to-date records and data management to maintain integrity of records using the University's Research Management Platform, PRIME and My Records (TRIM) for new and existing matters ensuring accuracy and integrity of data for both internal and external requirements.
• Provision of administration support to the Research & Industry Agreements team and support to internal and external stakeholders
• Work collaboratively within the team and as a member of the Research Office to facilitate efficient and effective customer service delivery to researchers and administrative support staff in the University.
• Attend meetings to support or represent the functions of the role as required.

Selection criteria:

The successful candidate must demonstrate possession of the following knowledge and skills:

• Completion of an undergraduate degree with some relevant work experience; or an equivalent combination of relevant experience and/or education/training.
• Demonstrated experience in administration of functions governed by complex criteria and guidelines, preferably with contracts or general legal experience.
• Excellent written and verbal communication skills, including the ability to formulate clear and concise transfer of information to stakeholders.
• Excellent interpersonal skills, including the ability to develop cooperative working relationships with colleagues, researchers and other stakeholders.
• Ability to provide accurate and timely advice in response to enquiries from both internal and external stakeholders.
• High level of proficiency in computer software packages, including word processing, spreadsheets and databases.
• Demonstrated ability to solve common problems or to employ alternate methods or approaches within set guidelines to ensure satisfactory client service delivery.
• Demonstrated capacity to organise work effectively and efficiently and deliver outputs in a timely manner.
• Flexible approach to individual and team task allocations and priorities.

Application procedure

Please apply online with your CV and a cover letter of no more than two pages addressing the selection criteria located within the Position Description. Only shortlisted candidates will be contacted for an interview.

Job advertisement may close earlier if a suitable applicant is found. Applicant must have full working rights and be currently residing in Victoria for the full duration of the appointment.

Applications close by 11:55pm Sunday 21 September 2025

For inquiries about this position, please contact Larran O'Shea Manager, Consulting and Contracts, Email:

All La Trobe University employees are bound by the Working with Children Act 2005. If you are successful, you will be required to hold a valid Victorian Employee Working with Children Check prior to commencement.

Why La Trobe:

• Develop your career at an innovative, global university where you'll collaborate with community and industry to create impact.
• Enjoy working on our inspiring and stunning campuses – the perfect hub for industry, students and academics
• Help transform the lives of students, partners and communities now and in the future