Project Administration Coordinator

5 days ago


Caboolture, Queensland, Australia Big Dog Builds Pty Ltd Full time $60,000 - $90,000 per year

Project Administration Coordinator

Big Dog Builds HQ, Caboolture QLD | Full Time | Stable Long-Term Role | Australia's Best Awarded After-Sales Truck Mod Shop

Help us keep every build tight, traceable, and on budget. You'll be the owner of ERP data accuracy, job cards, timesheets, and close-outs—so the workshop, finance, and customers all see one source of truth.


Why Big Dog Builds

  • Real impact: Your accuracy drives cost control, cash flow, and delivery confidence.
  • Growth: Clear paths to Senior Admin, Scheduling, or Build Program Management.
  • Tools & support: Modern ERP (WorkGuru), tidy processes, and a no-ego team.

What You'll Do

  • Create/maintain job cards and routing in ERP; keep status and documents current.
  • Reconcile timesheets daily; match labour & materials to the right job codes.
  • Track quoted vs actuals, flag variances, and help prepare weekly margin/variance reports.
  • Manage change logs, version control (drawings, photos, inspection sheets), and close jobs within 5 business days of handover.
  • Partner with Scheduling, CX, Workshop, and Finance to keep data aligned and decisions fast.

What You'll Bring

  • 2–5+ years in project admin / production admin (manufacturing, automotive, or construction).
  • Confident with ERP/MRP (WorkGuru/SimPRO/Pronto or similar) and Excel/Sheets (lookups, pivots).
  • Detail-driven, organised, and calm under multiple live jobs.
  • Clear communicator across workshop floor and leadership.

Nice to Have

  • Job costing experience and light accounting literacy.
  • Exposure to 4x4 or engineered-to-order environments.

How We Hire

  1. Quick intro call (15–20 min)
  2. Practical task: tidy a sample job pack & reconcile timesheets to ERP
  3. On-site chat & shop tour
  4. References & offer

Apply: Email with your CV (or LinkedIn) and a short note on how you've improved data accuracy or job close-outs in a previous role.



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