Project Administration Coordinator
5 days ago
Project Administration Coordinator
Big Dog Builds HQ, Caboolture QLD | Full Time | Stable Long-Term Role | Australia's Best Awarded After-Sales Truck Mod Shop
Help us keep every build tight, traceable, and on budget. You'll be the owner of ERP data accuracy, job cards, timesheets, and close-outs—so the workshop, finance, and customers all see one source of truth.
Why Big Dog Builds
- Real impact: Your accuracy drives cost control, cash flow, and delivery confidence.
- Growth: Clear paths to Senior Admin, Scheduling, or Build Program Management.
- Tools & support: Modern ERP (WorkGuru), tidy processes, and a no-ego team.
What You'll Do
- Create/maintain job cards and routing in ERP; keep status and documents current.
- Reconcile timesheets daily; match labour & materials to the right job codes.
- Track quoted vs actuals, flag variances, and help prepare weekly margin/variance reports.
- Manage change logs, version control (drawings, photos, inspection sheets), and close jobs within 5 business days of handover.
- Partner with Scheduling, CX, Workshop, and Finance to keep data aligned and decisions fast.
What You'll Bring
- 2–5+ years in project admin / production admin (manufacturing, automotive, or construction).
- Confident with ERP/MRP (WorkGuru/SimPRO/Pronto or similar) and Excel/Sheets (lookups, pivots).
- Detail-driven, organised, and calm under multiple live jobs.
- Clear communicator across workshop floor and leadership.
Nice to Have
- Job costing experience and light accounting literacy.
- Exposure to 4x4 or engineered-to-order environments.
How We Hire
- Quick intro call (15–20 min)
- Practical task: tidy a sample job pack & reconcile timesheets to ERP
- On-site chat & shop tour
- References & offer
Apply: Email with your CV (or LinkedIn) and a short note on how you've improved data accuracy or job close-outs in a previous role.
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