Management Assistant

Company description:

Woodside Energy Limited

Job description:

About Woodside Energy

We know great results come from our people feeling valued, getting the support they need to reach their full potential as well as bring their whole self to work. We also recognise that enduring, meaningful relationships with communities are fundamental to maintaining our licence to operate.

Technology and innovation are essential to our long-term sustainability. We are growing our carbon and new energy businesses using technology to reduce emissions and the carbon footprint of our products. We are working to improving energy efficiency, offset emissions, reduce emissions intensity and explore options for lower-carbon energy. Woodside led the development of the LNG industry in Australia and is applying this same pioneering spirit to solving future energy challenges.

Our global headquarters are based in Perth and our state-of-the-art campus reflects the quality of life Perth is known for - with a six Green Star rating, advanced wellness features and flexibility in how you work.

About the Role:

Woodside is a dynamic and expanding organisation, and we're currently recruiting for Management Assistant roles to support our leadership teams and contribute to our continued success.

We have both part-time and full-time opportunities available, including job-share arrangements. Roles are offered on an initial 12-month contract based at our global headquarters in Perth, Western Australia, with potential for extension or transition to a permanent position.

In these roles, you'll play a key part in enhancing operational efficiency and providing high-level administrative support. Responsibilities include managing calendar commitments, inbox correspondence, travel arrangements, filing systems, and office priorities—ensuring smooth daily operations and effective time management for senior leaders.

Duties & Responsibilities:

• Provide high-level administrative support to senior leaders, including diary, inbox, email and travel coordination to ensure smooth daily operations.
• Arrange and manage meetings, workshops and events, including logistics, agendas, materials and catering.
• Prepare reports, presentations and documents; maintain confidential records and support team and departmental initiatives.
• Manage onboarding and induction for new starters, including access setup, starter packs and performance tracking.
• Process expenses, approvals, service entries and purchase requisitions accurately using SAP and other internal systems.
• Act as a focal point for internal systems and processes including FMS, WiRCS, JiRA, PDL, timewriting and office maintenance.
• Provide administrative coverage across teams and support the Executive Assistant network during leave periods.
• Promote collaboration and efficiency by engaging regularly with administrators across the business.

Skills & Experience:

• 4-6 years of administrative or executive support experience in a large corporate environment, ideally within the oil and gas sector.
• Proven ability to work independently with integrity, discretion, and sound judgement.
• Strong organisational skills and ability to manage competing priorities under pressure.
• Excellent interpersonal and communication skills, both verbal and written, with a demonstrated ability to build high-trust relationships.
• Advanced proficiency in Microsoft Office 365, particularly Outlook, Word, Excel, and PowerPoint.
• Experience using SAP for purchasing tasks (e.g. creating purchase orders, service entries), with exposure to S4Hana, SuccessFactors, JIRA, and document management tools.
• Familiarity with regulatory compliance and risk systems; experience with Power BI is advantageous.
• Analytical mindset with strong problem-solving skills and a focus on continuous improvement.

Recognition & Reward:

What you can expect from us:

• Commitment to your ongoing development, including on-the-job opportunities, formal programs, coaching and mentoring
• Industry-leading 18 weeks' paid parental leave for primary carer, and maintenance of superannuation or retirement benefits at the current rate during any period of unpaid parental leave for up to 24 months (plus secondary carer leave entitlements)
• Values led culture
• Active employee community groups for gender equality, reconciliation between Indigenous and non-Indigenous Australians, and LGBTI+ staff and allies, and Neurodiversity
• Community volunteering opportunities
• A competitive remuneration package featuring performance-based incentives and above-industry superannuation contributions

Woodside is committed to fostering an inclusive and diverse workforce culture, which is supported by our Values. Our aim is to attract, develop and retain a truly diverse and high-performing workforce.

Diversity encompasses differences in age, nationality, race, ethnicity, national origin, religious beliefs, sex, sexual orientation, intersex status, gender identity or expression, relationship status, disability, neurodiversity, cultural background, thinking styles, experience, family background, including caregiving commitments, and education. Inclusion centres on all employees creating a climate of trust and belonging, where people feel comfortable to bring their whole self to work.

We offer supportive pathways for all employees to grow and develop leadership skills. We encourage applications from Aboriginal and Torres Strait Islander people and those seeking a more flexible working environment, including part-time opportunities

Applications close at 11:59pm AWST on Friday 5th of September, 2025.

Click APPLY to submit your application

Please note Woodside Energy will only accept direct candidate applications. We do not accept applications from Recruitment Agencies.