Administration Assistant

UPD, connecting people to their investments.

About Us.

At UPD, we don't just design electrical and communication plans, we create connections that bring people closer to what matters. We invest in our community by delivering solutions that help move people from where they are to where they want to be.

Underground Power Development Pty Ltd (UPD) is people-centric and fosters a collaborative approachto providing client solutions whilst ensuring its people work in a flexible environment that values growth and investment in them personally, not just profits, whilst offering a work environment that is multicultural, multigenerational and diverse.

The driving force behind UPD's success has always been our people. Many of our team members have been with us for decades some since day one over 29 years ago and are seen as valued stakeholders in both the business and the broader community. Our workplace isn't your typical design house. We're energetic, collaborative, fast-paced and a little loud

Since 1996, we have delivered electrical and telecommunication designs for over 8000 projects in Western Australia ranging in size from small lot subdivisions, to commercial and industrial projects through to major award-winning master-planned communities across Western Australia. UPD is proud to deliver projects for WA State Government organisations, top-tier developers, and civil engineers through to family-owned developments. We even contributed to the successful launch of a space telescope

About the role.

We are seeking for an Administration Assistant to join our busy design office. This roll can be an immediate start for the right person

• Manage UPD's front desk by attending to the telephone and, welcoming visitors to the office and offering them hospitality.
• Attending to mail and providing administration and clerical support to the team
• Updating UPD's business management software - data entry and record keeping.
• Manage boardroom bookings, appointment booking and diary management for senior staff
• Ensuring the office and kitchen has sufficient supplies and our coffee break area is kept running.
• Providing friendly, accurate and timely customer service to internal and external stakeholders
• Providing support to the UPD team
• Ad-hoc support to the project delivery team and cover for other admin roles during leave.
• Key responsibilities include data entry and filing, project coordination, and client correspondence.

About you.

You are an Administration Assistant or Receptionist who may be looking for their 1st or 2nd job, or you may just love admin If you can remain claim in a busy environment and can shift from one priority to another whilst maintaining your sense of humour, then we may be just what you are seeking. We are busy, very busy and we need you to support our operations with grace and style. You have;

• Intermediate MS Office skills especially Outlook, Word & Excel.
• A minimum of 1-2 years in a similar role.
• Exposure to databases or accounting software will be highly regarded but is not essential.
• If you can read or understand technical drawings/plans that will highly regarded but is not essential
• Experience within a professional services environment with engineering or electrical industries being highly regarded.
• An ability to organise and prioritise tasks effectively to meet client milestones whilst producing a high quality of work.
• Clear and concise verbal and written communication skills to facilitate the collection and sharing of key information and documentation for internal and external stakeholders at all levels.
• A proactive approach to identifying key issues and providing practical solutions in real time.
• Excellent time management skills and can pivot in a dynamic environment.
• Minimum qualification of Certificate III/IV level is required.
• Australian work rights are required for this position.

About our Perks.

UPD is a great place to work, just ask the people who have been here for between 10 and 20 years On top of working for an industry-leading design house we have;

• Snacks in the office; Fruit, Tim-Tams, sausage rolls, cake, and donuts weekly (sometimes daily)
• Coffee Machine - Dr Coffee
• Arcade Games Console & Dart Board
• Breakout area with TV and a couch
• Uniforms (we are a smart business casual environment but we also provide polos and jackets)
• Monthly team lunches
• Melbourne Cup & Christmas Lunches
• Industry training and events
• CAT Bus stop directly outside our door
• Friendly and collaborative environment

How do I apply?

We would like to learn more than just about your qualifications and skills, we are people-centric so tell us about yourself in a brief introduction and include it with your CV to or apply using the link below. Should you have any questions about this role or UPD, please call Vivienne Mossman at

Thank you in advance for your effort and the time you have spent on your application, please note, that only shortlisted candidates will be contacted and interviewing will commence immediately.

Agencies, we are recruiting for this role in-house, thanks.