Team Administrator

The Position:

We are seeking an organised and motivated individual to step into the pivotal role of Team Administrator for Team PK, led by Ray White South Australia's #1 Principal, Peter Kiritsis. If you thrive in a high-energy, fast-paced environment and have a natural flair for organisation, communication, and client service, this is your opportunity to work alongside one of the most respected leaders in real estate.

As Team Administrator, you'll play a central role in the smooth running and day-to-day success of a high-performing team, providing the behind-the-scenes support that ensures our clients receive the exceptional service and outstanding results Team PK is known for.

This role is ideal for someone with initiative, attention to detail, and a passion for delivering a seamless client experience. Whether you come from a real estate background or another professional services environment, what matters most is your ability to combine efficiency, professionalism, and a team-first attitude.

You will be surrounded by a supportive, collaborative team culture, this role offers a rare chance to grow personally and professionally within a business that values development and celebrates success.

Your duties will include:

• Managing communication with clients, stylists & tradespeople

• Handling administrative tasks from appraisal through to property settlement

• Drafting and preparing sales contracts, addendums, and agency agreements

• Planning and implementing marketing campaigns for listings

• Notifying vendors about their inspection schedules and timelines

• Preparing Auction and Open Inspection materials

• Coordinating settlements, including gifts and keys for buyers and vendors

• Creating and sending sales proposals and pre-listing kits on behalf of the team

• Supporting the execution of the team's business plan and strategic goals

• Managing calendars and schedules across the team

• Tracking and driving KPIs

• Assisting with field tasks such as letterbox drops, brochures, signage, and client gifts

Ideally you will be/have:

• Previous experience in real estate is a distinct advantage, however not essential;
• Previous experience in a similar role within a professional services environment;
• A role model of great customer service;
• Fully conversant with technology applications as well as very adaptable to learn the leading edge Ray White technology platform;
• Ability to co-ordinate a range of administrative tasks at any one time;
• Competent in attending to all facets of the administration responsibilities of the office, assisting the business owners to implement good sound systems and procedures to stream line business processes;
• Capable of exceptional database management; and
• Experienced in multi-tasking and highly organised.

Essential Skills and attributes:

• Excellent time management skills;
• Proven customer service experience;
• The ability to work both independently and in a small team; High attention to detail;
• Ability to follow instructions;
• Accuracy and attention to detail;
• Computer skills, typing speed and ability to learn quickly;
• Excellent communication skills;
• Very high levels of personal presentation;
• A self starter with a 'can do' attitude;
• An outgoing personality;
• Previous experience in administration, customer service and using a variety of software programs

In return you will receive:

• An award winning office to work from;
• Exceptional training;
• The support of an award winning team;
• A fun and professional team environment;
• The ability to grow your career; and
• The opportunity to be an integral part of a forward thinking and innovative real estate business.

About Us:

With over 20 successful years in business we still strive for growth and greater market share.

Ray White Woodville are committed to delivering the best possible service, with local staff offering tailored marketing plans for residential, lifestyle, and waterfront properties as well as being area specialists for property management.

We know first hand what makes the western and beachside lifestyle attractive. What's more, we know what motivates buyers in the local market.

We're looking forward to welcoming the next real estate super-star to our team

How to Apply:

Please include a cover letter and your resume giving us a brief overview of your previous relevant experience and what interests you in this role.

So if you're motivated by the fast-paced world of real estate and can follow through on the administrative detail, while helping the team achieve their goals...

Apply now

For a confidential chat, contact Peter Kiritsis directly on