Administrative Assistant

1 week ago

Municipality of Strathfield, Australia St. Merkorious Charity Full time $49,900 - $85,476 per year

The Administrative Assistant will support the day-to-day operations of the charity by carrying out a wide range of administrative and office support tasks. This role ensures smooth communication, effective record keeping, and efficient running of the office, enabling the charity to deliver its services to the community.

Key Responsibilities

  • Answer incoming calls, respond to enquiries, and direct them to the appropriate team member.

  • Greet visitors, donors, and volunteers in a professional and welcoming manner.

  • Provide general administrative support including filing, scanning, photocopying, data entry and basic accounting.

  • Prepare and process correspondence, emails, and other documents as per the given instructions.

  • Maintain accurate records, databases, and mailing lists.

  • Support with procurement tasks such as placing office supply orders and monitoring stock levels.

  • Assist with scheduling meetings, preparing agendas, and taking minutes when required.

  • Manage incoming and outgoing mail.

  • Assist in organising events, donation drives, and fundraising campaigns.

  • Ensure confidentiality and safe handling of sensitive information.

  • Contribute to a positive, supportive, and professional work environment.

  • Take and process food/catering orders for events, programs, and meetings.

  • Liaise with the kitchen or catering team to ensure orders are prepared and delivered correctly and on time.

  • Ensure all catering orders are accurately invoiced and records are maintained.

Skills and Qualities

  • Strong organisational and time management skills.

  • Excellent communication and interpersonal skills.

  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and basic IT systems.
    • Ability to work independently and as part of a team.

  • High attention to detail and accuracy.

  • Friendly, professional, and committed to the mission of the charity.

  • Patience, empathy, and understanding when dealing with vulnerable people and those going through difficult times.

  • High speed, energy, and efficiency in handling tasks while maintaining accuracy.

  • Familiarity with Zoho system is an advantage.

Job Type: Casual

Pay: $49,900.00 – $85,476.89 per year

Work Authorisation:

  • Australia (Required)

Work Location: In person

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