Administration Officer

11 hours ago

South Townsville, Queensland, Australia Pacific Marine Group Full time

About Us

Pacific Marine Group is a leading marine construction company operating in North Queensland, specialising in delivering high-quality projects across the marine, dive & construction industry. With a commitment to safety, innovation, and excellence, we are dedicated to supporting our team and achieving outstanding results.

About the role

PMG is seeking an experienced administration officer that seeks a challenge with variety. Working as part of the Marine team in supporting our broader business, this role is suited to an individual who thrives on the challenge of navigating through multiple requirements and finding a solution that assists the business to deliver marine administration and project outcomes.

Reporting to the Marine Manager and Marine Operations Manager this position will take responsibility for a variety of task to assist our marine vessels, crews and document control, as well as assist with several other functions including but not limited to:

  • Daily collation of Marine Dept timesheets.
  • Daily distribution of client reports.
  • Organise travel arrangements for Marine Dept personnel, local and international.
  • Digital scanning & filing of all vessel correspondence.
  • Minute taking and distribution of weekly department meetings.
  • Replenish First Aid kits on board PMG Vessels and Barges are per AMSA & MSQ Requirements.
  • Prepare and distribute monthly training reports.
  • Prepare and distribute quarterly labour reports for POTL.
  • Prepare Sea Time documentation as required.
  • Assist Marine Manager with project invoicing as required.
  • Arrange AMSA Medicals & Covid Testing for marine crew as required.
  • Schedule crew training as required.
  • Extensive use of purchasing systems and Microsoft software.
  • Replenish vessel stocks as required (logbooks)

About the Candidate

Ideally with experience operating in a similar position or with marine knowledge, you will have strong communication skills, impeccable attention to detail and a high focus on accuracy.

Experience with document control in accordance with record management procedures, and skills in the Microsoft Office Suite are essential. The successful candidate will have excellent time management skills and a proven ability to work well in a team environment.

  • Strong attention to detail and ability to manage pressure
  • Good communication, organisation, analytical and record keeping skill with the ability to maintain confidentiality
  • A strong passion for delivering safety and quality
  • A team player with ability to be autonomous when required

This is a permanent position.

Interested applicants are asked to submit their current resume, with a covering letter addressing the above criteria.

The successful candidate must have full and current Australian working rights and may be required to undergo a medical and/or police check.

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