Records Management Assistant

14 hours ago

Canberra, ACT, Australia Clayton Utz Full time $60,000 - $90,000 per year

The role

Reporting into the Operations Manager and working closely with the National Records Team, we have the opportunity for you to join our team on a full time, permanent basis as a Records Management Assistant. The Assistant is primarily responsible for providing records management and clerical support in accordance with the Clayton Utz Risk Management Policy.

Key responsibilities

This role will see you :

  • Register, retrieve and archive files in our records management system
  • Liaise with internal stakeholders regarding collections
  • Organise retrieval with our off site providers
  • Undertake general records management duties including manual handling of archive boxes.
  • Collaborate with the national team to ensure data governance & destruction practices are being adhered to.
  • Assist legal secretaries with ensuring their archiving remains up to date
  • Accurate data entry and general database management
  • Work on ad-hoc records projects
  • Assisting in providing records management advice and support to staff

Skills & Experience

As the successful candidate you will have:

  • Some exposure to records management, or administration working in a professional service/law firm environment (preferable)
  • Proven past experience working independently with the ability to generate your own work and be proactive
  • Proficiency in Microsoft Office essential (and working with records management systems would be highly advantageous)
  • A high level of professionalism and attention to detail
  • Experience working in project teams will be seen as an advantage.
  • The physical ability to lift up our archive boxes

The Records Management team

Our Records Management Team is responsible for the management of legal and shared services physical files and safe custody items. This incorporates the management of file storage areas on the legal floors and within the centralised records management floor, as well as the collection, storage and retrieval of files in offsite storage.

Why Clayton Utz?

As a leading law firm with global connections, Clayton Utz offers exciting opportunities.

In our shared services team, you will have the opportunity to make a real impact on the business, while working with some of the top practitioners in various fields.

We value the unique skills, insights and experience you will bring, and offer in return an open, friendly and supportive environment - one where you will feel emboldened to build an exceptional career and excel in your chosen profession.

How to apply?

To submit your interest in this role, please click the 'Apply' button today

Alternatively, if you feel this role is not for you but would like to register your interest in future roles at Clayton Utz please visit our careers website and click on 'Submit your profile'.

For more information on Clayton Utz, please visit

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