Records Management Assistant

The role
 

Reporting into the Operations Manager and working closely with the National Records Team, we have the opportunity for you to join our team on a full time, permanent basis as a Records Management Assistant. The Assistant is primarily responsible for providing records management and clerical support in accordance with the Clayton Utz Risk Management Policy.

Key responsibilities
This role will see you :

• Register, retrieve and archive files in our records management system
• Liaise with internal stakeholders regarding collections 
• Organise retrieval with our off site providers 
• Undertake general records management duties including manual handling of archive boxes.
• Collaborate with the national team to ensure data governance & destruction practices are being adhered to.
• Assist legal secretaries with ensuring their archiving remains up to date
• Accurate data entry and general database management
• Work on ad-hoc records projects
• Assisting in providing records management advice and support to staff

Skills & Experience
 

As the successful candidate you will have:

• Some exposure to records management,  or administration working in a professional service/law firm environment (preferable)
• Proven past experience working independently with the ability to generate your own work and be proactive
• Proficiency in Microsoft Office essential (and working with records management systems would be highly advantageous)
• A high level of professionalism and attention to detail
• Experience working in project teams will be seen as an advantage.
• The physical ability to lift up our archive boxes

The Records Management team
 

Our Records Management Team is responsible for the management of legal and shared services physical files and safe custody items. This incorporates the management of file storage areas on the legal floors and within the centralised records management floor, as well as the collection, storage and retrieval of files in offsite storage.

Why Clayton Utz?

As a leading law firm with global connections, Clayton Utz offers exciting opportunities.

In our shared services team, you will have the opportunity to make a real impact on the business, while working with some of the top practitioners in various fields.

We value the unique skills, insights and experience you will bring, and offer in return an open, friendly and supportive environment - one where you will feel emboldened to build an exceptional career and excel in your chosen profession.

How to apply?

To submit your interest in this role, please click the 'Apply' button today

Alternatively, if you feel this role is not for you but would like to register your interest in future roles at Clayton Utz please visit our careers website   and click on 'Submit your profile'.

For more information on Clayton Utz, please visit 

How to Apply?

We prefer to work directly with candidates, if you are interested in this role, please click the 'Apply' button or contact the consultant, details below, for more information. Clayton Utz is an inclusive employer that supports flexible work arrangements, please feel free to discuss your flexibility needs with the recruiter for this role.

Consultant Contact Details

Accessibility and Inclusion

We are committed to making reasonable adjustments to provide a positive, barrier-free recruitment process. Do you require any support or reasonable adjustments to complete your application? If so, please contact the recruiter via the above telephone number or via email to

For more information on Clayton Utz, please visit or follow us on LinkedIn here.

Agency submissions

Clayton Utz does not accept agency submissions unless the agency is specifically contacted by a member of the Clayton Utz Recruitment Team. Please do not forward candidate profiles or resumes to Clayton Utz partners, hiring managers or other employees - this will not constitute as an introduction to the firm and Clayton Utz will not be liable for a fee.