Executive Assistant to the Managing Director

2 weeks ago

Canberra, ACT, Australia Doma Hotels Full time $104,000 - $130,878 per year

Executive Support

  • Provide high-level administrative support to the Managing Director including calendar management, scheduling meetings, and coordinating travel arrangements.
  • Prepare and format documents, reports, board papers, and presentations as required.
  • Manage email correspondence and communication on behalf of the MD, ensuring timely and appropriate responses.
  • Assist with project coordination, research tasks, and maintaining confidentiality of sensitive business information.
  • Act as a liaison between the Managing Director, internal team members, external consultants, stakeholders, and clients.
  • Organise and minute meetings, following up on action items to ensure timely delivery.
  • Maintain up-to-date records and filing systems (both digital and physical).
  • Team and Office Support
  • Provide general administrative support to other senior team members as needed.
  • Assist with office operations, supplier coordination, and occasional event planning.
  • Support HR, marketing, or project administration functions where relevant

Personal Assistance

  • Assist the Managing Director and Development Director (when required) with personal appointments, travel, errands, reservations, household management, and other ad hoc personal requests.
  • Coordinate logistics for family or private events as required.
  • Maintain a high level of discretion and confidentiality in all personal matters.

Key Skills and Experience

  • Minimum 5 years' experience in a similar EA or senior administrative support role.
  • Experience within property development, construction, real estate, or a related industry is desirable.
  • Proven ability to manage multiple tasks and priorities in a fast-paced environment.
  • High level of professionalism, discretion, and confidentiality.
  • Strong written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with project management tools is an advantage.
  • Excellent attention to detail, time management, and problem-solving skills.
  • A proactive, can-do attitude and a willingness to go above and beyond.

What We Offer

An opportunity to work closely with a driven and visionary leadership team.

Generous discounts across all accommodation, food and beverage, residential and wellness offerings across DOMA's portfolio

Exposure to a fast-paced and growing property development business.

An inclusive, fun and supportive working environment.

Opportunity for career development and growth within the company.

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