HDR Candidature and Progress Specialist

• Excellent opportunity within Graduate Research
• Full-time, ongoing position, Hawthorn campus
• HEW Level 6 + 17% super and attractive staff benefits

About the RoleJoin Swinburne Research as an HDR Candidature and Progress Specialist and play a pivotal role in shaping the journey of Higher Degree by Research candidates. This dynamic position offers the opportunity to guide students and supervisors through key milestones—from enrolment to thesis submission—ensuring smooth, compliant, and well-supported progress. You'll be the go-to expert for interpreting policy, managing data integrity, and streamlining processes across multiple systems including CAPP and Student One.

If you thrive in a collaborative environment, enjoy solving complex problems, and excel at building strong relationships across academic and administrative teams, this role offers a rewarding blend of autonomy, impact, and professional growth. Located at our Hawthorn campus with flexible work options available, you'll contribute to continuous improvement initiatives and help deliver high-quality service to stakeholders across the university.

About You

To be suitable for this role you will need to have experience in the below key accountabilities: 

·       Demonstrated experience in developing, implementing and applying policies and procedures to ensure compliance with University and research administration requirements, high level of organization skills and being able to work around the timelines provided.

·       Demonstrated ability to anticipate future requirements and to analyze problems and identify solutions which might require rethinking and adaptation of policies and procedures as part of continuous process improvement.

·       Excellent written and oral communication skills to enable the incumbent to liaise effectively with staff, candidates and the public and to generate high quality written material.

·       Demonstrated advanced skills in the use of standard office software and demonstrated capacity to learn new programs. Knowledge of and experience in the use of databases to maintain data and generate reports. Prior use of Student One will be an advantage.

·       Demonstrated experience in developing, implementing and applying policies and procedures to ensure compliance with university and research.

Qualifications

·       A degree with subsequent substantial relevant experience; or equivalent professional experience and expertise.

About Swinburne University of Technology

Swinburne's strategy draws upon our understanding of future challenges. We choose to build Swinburne as the prototype of a new and different university – one that is truly of Technology, of Innovation and of Entrepreneurship. We are committed to a differentiated university proposition in education and research.

To Apply

Please submit your CV and cover letter addressing the Key Selection Criteria and your suitability for this position.

To review the Position Description and to apply, please scroll down to the bottom of the page.

If you are viewing this advert from an external site, please click 'apply' and you will be redirected to Swinburne's Jobs website to access the Position Description at the bottom of the page.

Please Note: Appointment to this position is subject to passing a Working with Children Check.

Applications Close: Sunday, 21 September 2025 at 5pm.

If you are experiencing technical difficulties with your application, please contact the Swinburne Talent Acquisition Team on

Swinburne offers flexible working options contained in our leave and parenting/carer policies to support work-life balance.

Diversity, Equity and Inclusion

Swinburne has become a world-class university, driving social and economic impacts through science, technology, and innovation. As a dual-sector university, our vision is for people and technology working together to build a better world.

Central to our vision is our commitment to diversity, equity, and inclusion. We pride ourselves on being an equal opportunity employer focused on attracting, retaining, and developing great talent. We work to remove barriers related to gender identity, culture, ethnicity, sexual orientation, disability, and age.

We strongly encourage applicants from diverse Aboriginal and Torres Strait Islander communities. Our Moondani Toombadool Centre leads our Indigenous education and culture at Swinburne, guided by community wisdom and leadership.

We support applicants with disabilities. Adjustments can be requested at any time during the recruitment process. For Reasonable Adjustment requests, including accessible formats for the PD, application form or any other document, please contact or call

Please note the above number and DCR email address are for disability or reasonable adjustments queries only. General enquiries about the role can be sent to (general enquiries will not be answered by phone).As a signatory to Victoria's Commitment to Action, Swinburne seeks to remove barriers to international graduate employment. We welcome and encourage applications from international graduates.

As a Circle Back Initiative Employer, we commit to responding to every applicant.

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