HDR Admissions and Scholarships Officer

• Join the dynamic and innovative Graduate Research team
• Fulltime, fixed term 12-month position (ending in Oct 2025) role at our Hawthorn campus
• HEW 5 salary + 17% super

About the Role

We are seeking an HDR Admissions and Scholarships Officer to support the processing of Higher Degree by Research (HDR) admissions and scholarship applications. In this role, you will be responsible for ensuring that all applications and stipend disbursements are processed efficiently and in accordance with established service levels and quality standards. You will provide expert support to the HDR Admissions and Scholarships Specialists and report directly to the Team Leader, HDR Admissions and Scholarships.

About You

To be suitable for this role you will need to have experience in the below key accountabilities:

• Organisational skills, including strong attention to detail, the ability to follow-through on tasks and the ability to work under pressure and to deadlines
• Excellent oral, written and interpersonal communication skills
• Demonstrated experience in applying policies and procedures to ensure compliance with University requirements
• Demonstrated ability to work independently and to work cooperatively within a team

Further information about this role can be found in the attached position description.

Qualifications

Completion of a degree with subsequent relevant work experience; or experience and specialist expertise or broad knowledge in administrative fields; or a combination of relevant experience and education or training

About Swinburne University of Technology

Swinburne's strategy draws upon our understanding of future challenges. We choose to build Swinburne as the prototype of a new and different university – one that is truly of Technology, of Innovation and of Entrepreneurship. We are committed to a differentiated university proposition in education and research.

What We Offer You

• Work your way with flexible working arrangements, including hybrid options and generous parental leave to support a balanced lifestyle.?
• Exclusive staff discounts, including discounted Medibank health insurance, 50% off Swinburne courses and other partner offers.
• Swinburne offers 17% super and salary packaging options, including car leasing and extra super contributions.

Want to learn more? Head over to our?benefits page

To Apply

Please submit your CV and cover letter addressing your suitability for this position.

To review the Position Description and to apply, please scroll down to the bottom of the page.

If you are viewing this advert from an external site, please click 'apply' and you will be redirected to Swinburne's Jobs website to access the Position Description at the bottom of the page.

Please Note: Appointment to this position is subject to passing a Working with Children Check.

If you are experiencing technical difficulties with your application, please contact the Swinburne Talent Acquisition Team on .

Applications Close: Sunday 21st September 2025, 11pm

Swinburne offers flexible working options contained in our leave and parenting/carer policies to support work-life balance.

Diversity, Equity and Inclusion

Swinburne has become a world-class university, driving social and economic impacts through science, technology, and innovation. As a dual-sector university, our vision is for people and technology working together to build a better world.

Central to our vision is our commitment to diversity, equity, and inclusion. We pride ourselves on being an equal opportunity employer focused on attracting, retaining, and developing great talent. We work to remove barriers related to gender identity, culture, ethnicity, sexual orientation, disability, and age.

We strongly encourage applicants from diverse Aboriginal and Torres Strait Islander communities. Our Moondani Toombadool Centre leads our Indigenous education and culture at Swinburne, guided by community wisdom and leadership.

We support applicants with disabilities. Adjustments can be requested at any time during the recruitment process. For Reasonable Adjustment requests, including accessible formats for the PD, application form or any other document, please contact at or call

Please note the above number and DCR email address are for disability or reasonable adjustments queries only. General enquires about the role can be sent to (general enquires will not be answered by phone).

Victoria's Commitment to Action: Improving international student employment outcomes.

As a signatory to Victoria's Commitment to Action, Swinburne seeks to remove barriers to international graduate employment. We welcome and encourage applications from international graduates. ?

As a Circle Back Initiative Employer, we commit to responding to every applicant. 

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