Personal Assistant to CEO

1 week ago

Canberra, ACT, Australia Bradman Web Technologies Full time $100,000 - $120,000 per year

Job Title: Personal Assistant to CEO

Location: Australia

Experience: Minimum 4 years

Language Skills: professional Proficiency in English and local languages

License Requirement: Valid UAE Driving License

Job Summary:

The Personal Executive Assistant provides high-level administrative and personal support to senior executives or business owners, ensuring seamless daily operations, effective time management, and efficient communication. This role requires discretion, strong organizational skills, and the ability to manage confidential information while maintaining professionalism.

Key Responsibilities:

  • Calendar & Schedule Management:

Manage and organize the executive's calendar, including scheduling appointments, meetings, and personal commitments. Proactively anticipate scheduling conflicts and provide solutions.

  • Communication Handling:

Screen and manage incoming calls, emails, and correspondence. Draft responses and handle communications on behalf of the executive.

  • Travel Coordination:

Arrange and manage complex travel itineraries, including flight bookings, accommodations, visa applications, transportation, and meeting agendas.

  • Meeting Support:

Prepare agendas, take detailed minutes, and follow up on action items from meetings. Ensure the executive is well-prepared with all necessary documents.

  • Document Management:

Prepare reports, presentations, correspondence, and confidential documents as required. Organize and maintain filing systems (both electronic and physical).

  • Personal Errands & Tasks:

Handle personal tasks such as bill payments, gift purchases, household management, and other assignments as requested by the executive.

  • Confidentiality:

Maintain strict confidentiality regarding all personal and professional matters of the executive.

  • Stakeholder Liaison:

Act as the point of contact between the executive and internal teams, business partners, and external stakeholders.

Required Skills & Qualifications:

  • Proven experience as an Executive Assistant, Personal Assistant, or similar role.
  • Exceptional organizational and time-management skills.
  • Strong written and verbal communication skills.
  • Discretion and high level of confidentiality.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to multitask and prioritize effectively.
  • Problem-solving mindset with attention to detail.
  • Professional demeanor and interpersonal skills.
  • Willingness to be flexible with working hours when needed.

Preferred Qualifications:

  • Experience supporting C-level executives.
  • Knowledge of travel booking platforms and office management tools.
  • Bachelor's degree in Business Administration, Management, or related field.

This job description can be adapted depending on whether the role is for a corporate executive, entrepreneur, or business owner, and whether the position is full-time, part-time, or contractual.

Job Type: Full-time

Pay: $1,000.00 – $1,200.00 per month

  • Office of the CEO Coordinator

    2 days ago

    Canberra, ACT, Australia Airservices Australia Full time $70,000 - $95,000 per year

    We're excited to offer an opportunity to join the Office of the CEO as our next Coordinator. This is more than just an administrative role — it's your chance to work at the heart of the organisation, supporting the Senior Executive Officer and the Board Secretariat team.In this role, you'll be responsible for but not limited to:Executive Support &...

  • Executive Assistant

    2 weeks ago

    Canberra, ACT, Australia St Vincent de Paul Society National Council Full time $80,000 - $120,000 per year

    Expression of InterestAre you a proactive, detail-oriented professional who thrives in a fast-paced, high-performance environment? Do you have a passion for organisation, clear communication, and ensuring everything runs seamlessly behind the scenes?We are seeking an accomplished Executive Assistant to provide high-level support to our Chief Executive...

  • Personal Assistant

    2 weeks ago

    Canberra, ACT, Australia Parker Coles Curtis Full time $60,000 - $80,000 per year

    Personal AssistantWho we are?We are dedicated to providing expert legal services in family law, committed to delivering exceptional client outcomes through personalised attention and professional excellence. We are seeking a skilled Personal Assistant to join us and play a key role in supporting our legal team at Parker Coles Curtis.Why us?At Parker Coles...

  • EL1 Assistant Director

    2 weeks ago

    Canberra, ACT, Australia Randstad - Business Support Full time $104,000 - $130,878 per year

    EL1 Assistant Director | Stakeholder Engagement and Government RelationsRandstad is seeking a proactive and skilled EL1 Assistant Director to join the Stakeholder Engagement and Government Relations team in a Federal Government Department. In this critical role, you will provide coordination and advisory services related to stakeholder engagement and...

  • Executive Assistant

    2 weeks ago

    Canberra, ACT, Australia National Centre for Action on Child Sexual Abuse Full time $85,000 - $105,000 per year

    About the roleOpportunity to work at the National Centre for Action on Child Sexual Abuse (National Centre) a national purpose-driven organisation which is a symbol of hope and an essential vehicle for action for many victims and survivors of child sexual abuse.Join at an exciting period of growth, as the National Centre expands its team.An opportunity to...

  • Personal Assistant

    4 weeks ago

    Canberra, ACT, Australia Colliers Full time

    OverviewCompany Description Our collaborative culture sets us apart. We help experts become true specialists and provide the long-term structure and platform to accelerate their success.Job Description We are seeking a high-performing professional who is ready to take the next step in their career by supporting the Head of Office Capital Markets & Investment...

  • Personal Assistant

    4 weeks ago

    Canberra, ACT, Australia Colliers Full time

    OverviewCompany Description Our collaborative culture sets us apart. We help experts become true specialists and provide the long-term structure and platform to accelerate their success.Job Description We are seeking a high-performing professional who is ready to take the next step in their career by supporting the Head of Office Capital Markets & Investment...

  • Personal Assistant

    6 days ago

    Canberra, ACT, Australia Colliers Full time $90,000 - $120,000 per year

    Company Description Our collaborative culture sets us apart. We help experts become true specialists and provide the long-term structure and platform to accelerate their success. Job Description We are seeking a high-performing professional who is ready to take the next step in their career by supporting the Head of Office Capital Markets & Investment...

  • Personal Assistant

    4 days ago

    Canberra, ACT, Australia Colliers Full time $90,000 - $120,000 per year

    Company DescriptionOur collaborative culture sets us apart. We help experts become true specialists and provide the long-term structure and platform to accelerate their success.Job DescriptionWe are seeking a high-performing professional who is ready to take the next step in their career by supporting the Head of Office Capital Markets & Investment Services...

  • Chief Executive Officer, Nional Indigenous Australians Agency

    4 weeks ago

    Canberra, ACT, Australia at Full time

    OverviewThe National Indigenous Australians Agency (NIAA) is committed to improving the lives of all Aboriginal and Torres Strait Islander peoples. The NIAA supports Senator the Hon Malarndirri McCarthy, Minister for Indigenous Australians, and delivers the Government's priorities for Indigenous Australians, including working with the Special Envoy for...