Out of School Care Coordinator

Overview

Work Type: Ongoing - Part-time

Salary: Salary not specified

Grade: Education Support - Level 1, Range 3

Occupation: Education and training

Location: Melbourne - Northern suburbs

Reference:

Selection Criteria

SC1. Demonstrated ability to lead the development, implementation, and evaluation of engaging and age-appropriate educational programs.

SC2. Experience ensuring compliance with the National Quality Framework (NQF) and National Law and Regulations and maintaining accurate records and documentation.

SC3. Excellent communication skills, both verbal and written, with the ability to build positive relationships with children, families, staff, and the school community.

SC4. Strong leadership skills, including experience in supervising and guiding a team of educators including a commitment to professional learning and growth of yourself and others.

SC5. Strong organisational skills with the ability to manage multiple tasks and responsibilities effectively, including but not limited to human resources and financial management systems in an educational OSHC program.

SC6. Comprehensive knowledge of child safe standards and proven experience in implementing child safe practices and promoting a culturally safe and inclusive environment.

Role

Attendance requirement for this position is 5 days per week Monday to Friday. The shift is split with start and end times of 7.00am - 9.00am and 2.30pm - 6.00pm.

Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.

Management of staff to achieve the expected outcomes is a key responsibility at Range 3. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.

Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

Responsibilities

• Liaise with and provide information to parents, staff and students about school administration procedures and policy.
• Manage the day to day staffing requirements of the OSHC program.
• Ensure the provision of a range of administrative support functions for the Principal and leadership team and provide documentation as necessary for the school community.
• Provide administrative support for the OSHC program for both internal staff and external service providers as required.
• Manage the processing of student enrolments, medical details and incidents for the OSHC program.
• Manage continuous improvement for a specific school program whilst implementing all licensing regulations and quality frameworks.

Finance

• Support the preparation of the annual budget for a particular program and manage a program budget with regard to revenue and expenditure targets.
• Generate and provide regular financial reports and statements that contribute to the financial decision making of the school.
• Prepare funding submissions and administer government grants in accordance with service policies and procedures.
• Negotiate and manage straightforward contracts and service agreements with external providers.
• Develop and implement strategies to ensure efficient use of school resources including maintenance and ordering for a specific program.
• Interpret and analyse attendance and financial data to report on the operational efficiency, making recommendations for improvement where appropriate for a specific school program.

Human Resources

• Provide leadership, training and professional development for staff.
• Manage recruitment and induction procedures ensuring all policy and legal requirements are met.
• Provide advice and assist in the development of support structures and work practices that ensure appropriate occupational health and safety standards are maintained.
• Foster a team culture that is collaborative, reflective and positive by distributing leadership and responsibility amongst a team.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

Other Information

The OSHC program offers before and after care services between the hours of 7.00am - 8.45am and pm and Vacation Care services between the hours of 7.30am - 5.30pm.

To be considered for this position, applicants must have the following:

• A current (Employee) Working with Children Check Card (WWCC)
• A Diploma in Children's Services or above;
• Other relevant teaching qualifications e.g. VIT registered teacher or student teacher or;
• Extensive experience and/or knowledge managing a successful Out of School Hours Care Program including National Quality Framework
• Current First Aid and/or CPR Certificate
• Current Asthma Management and Anaphylaxis training
• Experience with OSHC programs - Kidsoft, NQAITS and PRODA.

Location Profile

Apollo Parkways PS Outside School Hours Care (OSHC) commenced in the 1980s and is operated by School Council. We offer safe, enjoyable childcare for school age children who attend Apollo Parkways Primary School and are enrolled in the OSHC service. We provide an education and leisure program that supports children¿s social, emotional, intellectual and physical needs. Apollo Parkways PS OSHC runs from the onsite Community Centre and is licensed for 140 children. In 2023 we began offering Vacation Care for our students during the term breaks of 1, 2 and 3. The service is a Commonwealth approved, not-for-profit service which operates in accordance with The Education & Care Services National Regulations 2011. The service was last rated Meeting Quality Standards by the Department of Education in 2022.

Apollo Parkways PS OSHC pride ourselves on our rich, immersive program that is responsive to the children¿s needs and interests. Each morning and afternoon the children have access to craft activities and organised games, as well as self-directed play opportunities.

Apollo Parkways Primary School is in Greensborough, in Melbourne's outer northern suburbs. The current enrolment is 680 students with our school tours providing prospective families with an opportunity to experience all the wonderful aspects of Apollo Parkways. A significant percentage, 58% of our student population is drawn from outside our immediate neighbourhood.

The school's Student Family Occupation Education Index (SFOE) is 0.1682, with 11% of students from EAL (English as an Additional Language) background. These indicators are used by the Department of Education to differentiate the allocation of resources to school budgets based on the correlation between student SFOE and predicted student outcomes and place the school with a solid measure of school advantage.

The school is organised into 31 grades operating in grade level teaching teams. The school's curriculum is based on the outcomes required of the Victorian Curriculum and is both broad and comprehensive. A strong emphasis is placed on the teaching of literacy and numeracy, with whole school programming and coordination a key to the strength of these curriculum areas. The school has maintained a full complement of specialist programs in; The Arts, Physical Education and Sport, Languages (Italian) and STEM. The school also has a Tutoring Program to support students in their learning. An enrichment program, The Pegasus Program, is offered to highly capable and talented students along with access to VHAP (Victoria High Ability Program).

Apollo Parkways is renowned for the use of Information and Communication Technologies (ICT). Our staff and students have access to and use of Apple iPads, MacBook Air laptops, Apple TVs and short throw interactive projectors. A 1 to 1 iPad program is in place for students in Grades 5 and 6. Google Classroom provides access for our teachers to collaborate on planning documentation and also allows for student access to a range of cohort resources.

Our school's achievements in a wide range of educational pursuits are widely acknowledged. On sporting fields our students excel in the competition of the Diamond Valley Primary School Sports Association where premierships are won each year in a wide range of sports. Individually our students have attained personal success with numerous gaining selection in Victorian representative teams.

The biennial Grade 5 and 6 Wakakirri performance is a highlight of The Arts program. Students enjoy the opportunity to choose to participate as an extracurricular activity. Apollo Parkways Primary School has achieved high praise and recognition from the Wakakirri organisers. Our most recent school performance has also showcased student talents as actors and choreographers; further broadening the opportunities afforded our students.

Our teaching staff is of the highest calibre where Professional Learning is part of the positive learning culture of the school. We regularly host visits from other schools where our quality programs and various initiatives are shared.

Our school is part of a supportive and engaged community where we provide opportunities for our families to come together and celebrate the many achievements of our students.

School Vision:

Apollo Parkways Primary School staff are enthusiastic, hardworking, and always aiming for success for our students. We strive to develop articulate, socially responsible, and resilient students who are always working towards their full potential. Our staff are committed to the moral purpose of giving students a comprehensive education enabling all students to become literate, numerate and curious learners who have the capacity to contribute to society now and in the future as global citizens.

Apollo Parkways Primary School values are:

• Excellence
• Kindness
• Respect

The Apollo Parkways Primary School community has worked together to develop these shared values and understandings with regards to teaching and learning:

• Students come from different backgrounds, learn at different rates, and have different learning styles.
• The development of the individual's self-esteem and confidence is central to student learning.
• Learning is best fostered in a supportive and challenging environment, which promotes enjoyment and success for every student.
• Regular feedback and an opportunity to reflect about learning improves performance.
• Transferring skills and making connections to real life situations greatly assists overall learning.

Therefore, learning should:

• build on existing learning
• promote individual success in learning
• encourage students to think, collaborate and problem solve
• foster a desire and enthusiasm for lifelong learning
• assist students to improve their own learning

Applications close Monday 25 August 2025 at 11.59pm

Posted

12 August 2025

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